Hours of Work: 7.75 hours per day, 38.75 hours per week

Exempt/Non-Exempt: Non-Exempt

Program: Finance

Job Classification: Administrative Support III

Salary: $25.02 - $32.93 per hour

Closing Date: November 5, 2026

Position Summary

The Accounts Payable Administrator is responsible for performing data entry and related duties in processing all accounts payable invoices and payments to individuals, suppliers, corporations, and other entities. This position also provides accounting support to the Financial Operations team.

Responsibilities

Accounts Payable

- Ensure all procedures for payments, suppliers/physicians/staff expenses, are followed, signature approvals, coding, and package slips.
- Records and maintains accurate transactions (debits/credits) for accounts payable, and general journal entries, including validation and data entry invoices, reconciliation of accounts and processing of payments on a weekly basis.
- Email notification to EFT recipients.
- Produces reports for finance or other team members.
- Corresponds with vendors when follow up is required.
- Ensure EFT payments are processed by verifying batch report from QuickBooks with approved payment detailed report from bank.
- Set up new vendors as needed, including requesting EFT information.
- Corporate VISA Administrator for MPCN and provides support to card holders as required.
- Maintains weekly and monthly cash flow forecast.

QuickBooks Subject Matter Expert (SME)

- Maintains accounting documentation for Accounts Payable.
- Maintains system procedural/process documentation.
- Verifies data entry by others.
- Provides cross-training when required.

Administrative Support





- Assists in special projects and reports as required.
- Photocopies, scans, faxes, and files documents.
- Assists with general tidiness and organization of Head Office, including its filing and storage systems.

Qualifications & Requirements

Education:

Required Education:

- Completion of a recognized bookkeeping program or equivalent work history.

Experience:

Required Experience:

- Minimum 3 years' experience in an accounts payable capacity.
- Outstanding customer service is required.
- Records Management

Required Knowledge, Skills & Abilities

- Intermediate to advanced knowledge of MS Word, Excel, and Outlook is required.
- Intermediate to advanced knowledge of QuickBooks is required.
- Ability to coordinate accounts payable and general journal entries.
- Proactive, critical thinking skills and the ability to generate informational reports from raw data to support managerial decision making is required.
- Demonstrates self-motivation, confidence, discretion, and good judgement.
- Must be analytical with strict attention to detail.
- Demonstrated attention to detail.
- Self-directed and able to work under minimal supervision.
- Excellent time management skills, ability to work with outstanding flexibility and with all levels of organization.




- Ability to work in a fast-paced environment and adapt to frequent interruptions in activities.
- Strong verbal and written communication, interpersonal, and customer service skills with a demonstrated ability to handle difficult situations in a professional manner.
- Ability to work both independently and cooperatively as a member of the team through personal behaviour, work contribution, and sharing of experience and knowledge, with a proven ability to request and accept direction as needed.

Assets

- Membership with Canadian Bookkeepers Association and/or Institute of Qualified Bookkeepers of Canada.

Working Conditions

- Position is required to work a rotating schedule which may include a combination of days, evenings and weekend shifts.
- Ability to travel on public transportation or a valid driver's license with access to own vehicle in good repair is required.

Mosaic Values & Position Competencies

Core Values serve as the foundation for Mosaic's culture; guiding our actions, decisions, and commitment to excellence in everything we do.

Build Community

- Foster meaningful connections among individuals and teams by promoting inclusivity and collaboration to create a workplace culture where employees feel supported, engaged, and empowered to thrive.

Lead with Compassion

- Foster a culture of empathy and trust by actively listening to employee perspectives, supporting well-being through thoughtful engagement, demonstrating fairness and accountability, addressing challenges with sensitivity, and creating an environment where employees feel valued and respected.
- Encourage a culture of creativity

📌 Accounts Payable Administrator (Calgary)
🏢 Mosaic Primary Care Network
📍 Calgary