CORRECTION

Open to the Public

Administrative Assistant 11

Health PEI

Location- 176 Great George St., Charlottetown / Remote Hybrid

Full time Permanent (Excluded) Position

(Commencing Immediately)

Are you ready to make meaningful connections and drive impact in a growing healthcare organization? At Health PEI, we offer more than a job - we're inviting you to join a dynamic workplace committed to creating meaningful changes. From hospitals to community care and beyond, you'll play a pivotal role in attracting top-tier health professionals and building a workforce that supports the evolving needs of Prince Edward Island. With access to training and development resources, leadership opportunities, and a collaborative environment, this is your chance to thrive while making a real difference in the lives of others. If you're passionate about shaping the future of healthcare, we want to hear from you.

Health PEI values the different ideas,perspectivesand backgrounds that a diverse,equitableand inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authenticselvesto work and challenging the status quo to make Health PEI abettermore inclusive employer and healthcare system.

We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation,languageor other grounds is a key priority for us.



We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

This position provides highly skilled, direct administrative support, assistance and guidance to the Executive Director and Director of Human Resources- Labour Relations of Health PEI.

Duties will include:

- Demonstrate an understanding of the Health PEI's mission and represents management's philosophy in daily communications;
- Act as the administrative contact for the Director of Human Resources-Labour Relations and assist with time management by scheduling meetings and appointments, protecting identified time periods and resolving scheduling conflicts;
- Act as the administrative assistant back up to the Chief of Human Resources Officer when needed ie. Executive assistant is on vacation or leave to ensure workflow remains consistent;
- Make travel arrangements, book meeting rooms, preparing in and out of province travel claims;
- Strictly adhere to confidentiality guidelines to ensure highly sensitive and confidential information is protected;
- Produce and format information for internal and external distribution by inputting, editing, proofreading, retrieving, copying and transmitting text, data, charts and graphics into formats such as written letters and memos, reports, and presentations (e.g., policies, meeting materials,



grievance responses etc.);
- Screen incoming phone calls, open and sort mail, flag and/or summarize information to facilitate replies, and redirect to other managers for action if required;
- Attend meetings, record and prepare minutes for distribution, and follow-up on action items;
- Filing and organization of files;
- Maintains the Director's appointment schedule by planning and scheduling meetings, teleconferences, and conferences/out-of-province travel, protect office hours, and regularly monitor schedules to resolve potential conflicts;
- Develop, maintain, and utilize paper and electronic filing systems according to policy guidelines and approved records retention schedules to permit effective retrieval of information as needed;
- Follow-up with HR Managers to ensure any delegated action items are in progress or complete;
- Utilize the necessary office solutions to create an effective and efficient personal organizational style for multitasking in a fast-paced environment with large workloads and competing demands on time;
- Prepare and process payments for goods or services, out-of-province travel, purchase requisitions, etc.,
- Prepare and process invoices to non-government organizations when HPEI services are provided to them;
- Knowledgeable of human resources and payroll functions, and assist with payroll reporting for divisional employees who are not on the self-service module;
- Ordering office supplies for staff as required
- Other duties as required

Minimum Qualifications:

- Successful completion of Grade 12;
- Successful completion of a recognized secretarial/office studies program;
- Extensive related secretarial e

📌 CORRECTION - Administrative Assistant 11 (Permanent Full-Time) - Human Resources - 175342 (Argyle Shore)
🏢 Health PEI
📍 Argyle Shore