nventive is looking for an Administrative Assistant to join our Quebec City campus.

You will provide administrative support to the finance and operations team and work with the sales team to produce service proposals. As your role requires you to take on a wide variety of tasks, you must have a natural ability to manage several files simultaneously, as well as an excellent capacity to prioritize your tasks in an efficient and optimal manner.

You will need to be thorough and meticulous in order to complete your tasks in an impeccable manner. You must be reliable, conscientious and proactive in the way you work. This role requires good communication skills in both English and French.

*This position will be 3 or 4 days per week.

YOUR RESPONSIBILITIES

- Participate in data analysis and provide required and relevant information to stakeholders.
- Perform timesheet analysis, data analysis in Power BI and import information for teams.
- Ensure quality assurance and data integrity for dashboard and report preparation.
- Coordinate and support the preparation and writing of proposals and responses to RFPs.
- Work with the sales team to coordinate appointments and qualify prospects.
- Contacting potential clients.
- Ensure the smooth operation and be the point of contact for the employees of the Quebec City office (receiving and sending orders, tidying up, ordering supplies, purchasing snacks,



creating access to the building for employees, organizing activities, etc.).
- Handle mail and draft correspondence.
- Draft and translate various documents.
- Completing, signing and forwarding forms and agreements.
- Support the finance department (transactions, credit cards and payables).
- All other related tasks.

WHAT YOU NEED

- 3 to 5 years of relevant experience .
- Degree in a relevant field.
- Analytical mind and solid attention to detail.
- High standards of individual performance.
- Excellent stress management skills.
- Be effective and efficient in his/her work methods.
- Be proactive.
- Have excellent communication skills with whom it is pleasant to collaborate.

WHAT WE OFFER

- A truly flexible schedule and the possibility of taking every Friday afternoon off.
- A hybrid mode or 100% work from home, depending on your preference.
- An allowance of $500 per year for sports equipment and/or subscriptions.
- Group insurance from day one (dental, medication, telemedicine, invalidity, etc.).
- Training & coaching in accordance with your career plan.
- A Mac or PC laptop, depending on your preference.
- A strong company culture and atmosphere with varied social and sports activities.
- Free English and French classes if you want to improve your level.

📌 Administrative Assistant (Quebec City)
🏢 nventive
📍 Quebec City