Position Summary

The HR Coordinator provides administrative and operational support across all areas of Human Resources, helping ensure the effective and consistent delivery of HR programs, policies, and services throughout the organization.

This role is responsible for coordinating recruitment and onboarding activities, maintaining accurate employee records, supporting payroll and benefits administration, assisting with employee relations matters, and ensuring HR practices align with applicable employment legislation and company policies.

The ideal candidate is organized, detail-oriented, approachable, and capable of handling confidential information with discretion. They demonstrate strong communication skills, sound judgment, and a proactive approach to supporting employees and management in a fast-paced business environment.

Key Responsibilities

1. Recruitment and Onboarding

- Coordinate recruitment activities, including posting job advertisements, screening applications, scheduling interviews, and communicating with candidates.
- Assist hiring managers with recruitment documentation, interview coordination, and candidate follow-up.
- Prepare employment offers, employment agreements, and new-hire documentation in accordance with approved company processes.
- Coordinate onboarding and orientation for new employees, including completion of required forms, policy acknowledgements, and training.
- Conduct or coordinate pre-employment checks where applicable and authorized.
- Support a positive candidate and new-employee experience throughout the hiring process.

2. Employee Records and HR Administration

- Maintain accurate, complete, and confidential employee files.




- Update HR information systems and employee records for new hires, changes in employment status, compensation changes, leaves, and terminations.
- Prepare HR letters, employment confirmations, organizational charts, reports, and other documentation as required.
- Track probationary periods, performance review dates, certifications, training requirements, and other key employee milestones.
- Ensure HR documentation is properly maintained, retained, and disposed of in accordance with applicable requirements and company policies.
- Respond to routine employee inquiries and direct complex matters to the appropriate HR representative or manager.

3. Payroll and Advantages Administration

- Collect, review, and submit employee information and approved payroll changes to the payroll administrator or service provider.
- Assist with payroll-related administration, including new hires, terminations, salary changes, attendance records, overtime, and leave information.
- Coordinate employee enrolment, changes, and terminations for group benefits and other company-sponsored programs.
- Assist employees with routine benefits and payroll inquiries and liaise with external providers as needed.
- Maintain accurate records of vacation, sick leave, and other absences in accordance with company policies and applicable legislation.
- Support payroll reconciliations, reporting,



and year-end administrative activities as required.

4. Employee Relations and Performance Management

- Support managers with the administration of performance reviews, probationary assessments, employee documentation, and follow-up activities.
- Assist with employee communications, policy interpretation, and the consistent application of HR procedures.
- Document employee relations matters and elevate sensitive or complex issues to the HR Manager or designated senior leader.
- Support the administration of workplace complaints, investigations, and corrective action processes under appropriate direction.
- Help promote a respectful, inclusive, and professional workplace culture.
- Maintain appropriate confidentiality and impartiality when handling employee concerns.

5. Employment Legislation and Policy Compliance

- Assist in maintaining HR policies, procedures, forms, and employee handbook documentation.
- Support compliance with applicable Ontario employment legislation, including the Employment Standards Act, 2000, the Ontario Human Rights Code, and the Occupational Health and Safety Act, as applicable to the organization.
- Assist with maintaining required workplace postings, employment documentation, training records, and other compliance materials.
- Support the administration of workplace accommodation requests, leaves of absence, and return-to-work processes in coordination with management and relevant service providers.
- Assist with workplace health and safety initiatives, incident documentation, and required training coordination.
- Maintain awareness of changes to employment legislation and communicate relevant updat

📌 Human Resources Coordinator (The Blue Mountains)
🏢 Sweeping Corporation of America
📍 The Blue Mountains