The Administrative Assistant supports daily office operations by coordinating front-desk communication, maintaining organized records, and completing accurate administrative tasks. This role helps colleagues stay informed and enables customers to receive courteous, timely assistance.
Duties
- Create, maintain and update Microsoft Excel spreadsheets, including data entry, formulas and reporting.
- Perform accurate data entry, proofread documents, and maintain organized filing systems and administrative records.
- Utilize Microsoft Office and Google Workspace to prepare documents and support daily office operations.
- Provide skilled customer service and assist with general administrative and accounting duties.
- Process, submit and track customer invoices using OpenInvoice.
- Assist with QuickBooks Online and QuickBooks Desktop for payroll processing, bank reconciliations, invoicing and financial data entry.
- Maintain accurate financial records and ensure all information is entered and processed in a timely matter.
- Assist management with additional administrative and account tasks as required.
Experience
- Strong proficiency in Microsoft Excel. including formulas and spreadsheet mangement.
- Experience with QuickBooks Online and QuickBooks Desktop.
- Experience with OpenInvoice is considered an asset.
- Previous experience in bookkeeping, payroll, or accounting administration.
- Excellent organizational skills and attention to detail.
- Strong communication and customer service skills.
Pay: $23.00-$25.00 per hour
Expected hours: 40.0 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Vision care