Reporting to the Manager of Planning, the Planning Clerk is responsible for administrative support for the Planning Division. This position facilitates the operations of the Division through effective communications, records management, filing, work processes and other information as required.
Responsibilities
- Act as the first point of contact for members of the public over the phone, by email and in person at the planning counter to answer questions and book meetings.
- Assist the department with the preparation and circulation of all planning applications, maintain indexes and tracking software.
- Register site plan agreements, consent agreements and deeming by-laws under the general direction of the Manager of Planner.
- Provide administrative support to the Planning Division including special projects and planning related matters.
- Complete records management duties including scanning and electronic filing of correspondence, and work with the Planning Services Assistant on an ongoing basis to maintain TOMRMS records management system for the department.
- Regular updating of the Land Information System Application.
- Complete certificates of no appeal for Minor Variance and Zoning by-law applications.
- Manage meeting calendars, create and send meeting packages; prepare public notices and property owner verifications.
- Responsible for coordinating,
scheduling and managing Zoom meetings for Committee of Adjustment and Planning Committee.
- Provide MPAC the information required to determine the parkland value assessment cost, once determined provide to owner and applicant and take the payment.
- Related duties as assigned.
Knowledge, Skills and Experience
- Ontario Secondary School diploma or equivalent.
- 1 year post secondary certificate in a related field (i.e. Office Administration, MS Office, GIS Mapping, etc.)
- 2-4 years experience in a related field.
- Valid Ontario Driver’s License.
- Strong technological proficiency including but not limited to; MS Office, GIS mapping, and point of sale systems.
- Familiarity with the municipal setting, Planning Act and/or Building Code would be considered an asset
- Strong organizational, communication and interpersonal skills.
Accommodations If you require disability-related accommodation to participate in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in all steps of the hiring process. Freedom of Information Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection.