We are looking for an Administrative Assistant to join our team on a Contract basis in Toronto, Ontario. In this role, you will provide dependable day-to-day administrative support, help keep office operations organized, and contribute to a well-organized experience for both internal teams and external visitors. This opportunity is well suited to someone who is attentive to detail, responsive, and comfortable managing multiple priorities in a fast-paced workplace.

Responsibilities:

- Produce, edit, and organize documents, reports, and presentation materials while maintaining a high level of accuracy and consistency.
- Coordinate calendars by arranging meetings, appointments, and travel plans to support smooth daily operations for team members.
- Prepare meeting materials, record key discussion points, and track follow-up items to help ensure timely completion of next steps.
- Maintain orderly physical and digital filing systems so records remain secure, current, and easy to retrieve when needed.
- Enter and update information in administrative systems with care to support complete and accurate recordkeeping.
- Monitor office supply levels, place orders as required, and liaise with suppliers to ensure the workplace remains well stocked.
- Welcome visitors and handle incoming inquiries courteously, delivering strong service to clients and colleagues alike.
- Support communication by managing email correspondence and assisting with inbound and outbound calls as part of daily administrative operations.
- Review existing administrative practices, identify opportunities for greater efficiency, and recommend practical improvements to workflows.
- Minimum of 2 years of experience in an administrative, clerical, or office support position.
- Demonstrated ability to manage competing priorities,



stay organized, and meet deadlines in a busy work environment.
- Strong written and verbal communication skills with a detail-oriented and service-oriented approach.
- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience with data entry, appointment scheduling, and general office coordination tasks.
- Ability to interact confidently with visitors, clients, and internal team members in a courteous and welcoming manner.
- Previous experience in a corporate, staffing, or recruitment setting would be considered an asset.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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📌 Administrative Assistant (Toronto)
🏢 Robert Half
📍 Toronto