EBC is a leading Canadian construction company that thinks outside the box and brings its expertise, creativity, and collaborative approach to some of the country’s most complex and significant projects.

Our business is built around several major sectors, including Buildings, Civil Infrastructure, Industrial, and Major Projects. Our fast-growing Toronto office represent a significant portion of EBC’s operations and EBC, as one of Canada’s leading firms has extensive expertise in civil infrastructure, complex buildings, industrial projects, bridges, roads, highways, tunnels, marine works, hydroelectric facilities, amongst other sectors.

Our ability to deliver complex projects safely, efficiently, and successfully—while meeting demanding schedules and budgets—has allowed EBC to participate in landmark Canadian projects.

But EBC is about more than the projects we build. We are looking for an Office Manager who shares that philosophy and wants to play a central role in creating an exceptional workplace experience for our employees, clients, partners, and visitors.

The Office Manager is much more than the person responsible for the day-to-day operation of the office. As one of the first people employees, clients, partners, candidates, and visitors interact with when they enter our office, the Office Manager will help set the tone for the EBC experience. The successful candidate will take ownership of creating an office environment where people feel welcomed, connected, supported, and proud to work.

This means paying attention not only to how the office operates, but also to how it feels. From welcoming a new employee on their first day, to recognizing an important milestone, organizing a team event, ensuring our common spaces are inviting, helping a visitor feel at home, or simply noticing when something could be done better—the Office Manager will have a meaningful influence on the everyday employee experience.

Reporting to the Executive Assistants supporting the Buildings and Civil divisions, the Office Manager will work collaboratively across the organization and will have responsibility for office culture and employee experience, front-of-house hospitality, office operations, facilities, purchasing, events, and administrative and financial support.

A primary responsibility of this position will be to help EBC create and maintain an exceptional workplace culture and employee experience.

The Office Manager will:

Help create a welcoming, inclusive, positive, and professional atmosphere throughout the office.
Be highly visible and engaged with employees, helping build connections across teams, departments, and divisions.
Look for opportunities to make the office a place where employees genuinely enjoy coming to work.
Help welcome and integrate new employees, ensuring their first experience with EBC is organized, personal, and positive.




Encourage interaction and collaboration between the Buildings, Civil, Industrial, Major Projects, and corporate teams sharing the workplace.
Help recognize employee milestones, achievements, project successes, birthdays, anniversaries, and other important occasions.
Be someone employees feel comfortable approaching for assistance, guidance, or help navigating the workplace.
Bring energy, warmth, creativity, and a genuine people-first mindset to the office every day.
EBC Ambassador & Front-of-House Experience

Provide a warm, professional, and memorable welcome to clients, partners, consultants, subcontractors, candidates, employees, and other visitors.
Ensure reception, meeting rooms, common areas, and other client-facing spaces consistently reflect EBC’s professional standards.
Support important client, partner, executive, and project meetings hosted within the office.
Represent EBC in a manner consistent with the professionalism and quality associated with our projects and our organization.
Office Events, Engagement & Team Building

Plan, coordinate, and execute office events, employee celebrations, social activities, team-building events, lunches, meetings, and other gatherings.
Coordinate seasonal celebrations, employee appreciation initiatives, charitable activities, and community involvement events.
Support town halls, leadership meetings, project celebrations, training sessions, and other company-wide activities.
Coordinate catering, venues, vendors, logistics, communications, and setup for office events.
Seek employee feedback and continuously look for ways to improve office events and workplace initiatives.
Help create traditions and experiences that strengthen employees’ sense of belonging to EBC.
Office Operations & Administration

Oversee day-to-day office operations and ensure the workplace functions efficiently.
Serve as the primary point of contact for office-related questions and requirements.
Anticipate office needs and resolve issues proactively.
Coordinate incoming mail, couriers, deliveries, and general office correspondence.
Maintain office records, filing systems, contact information, and other administrative documentation.
Coordinate with HR, Finance, IT, Operations, and other departments on office-related matters.
Support the implementation and administration of company policies and procedures.
Facilities & Workplace Management

Coordinate office maintenance, repairs, service requests, and vendor relationships.
Ensure kitchens, meeting rooms, reception areas, common spaces,



and employee areas remain clean, organized, welcoming, and appropriately stocked.
Monitor office cleanliness standards and coordinate with cleaning and maintenance providers.
Coordinate office equipment maintenance and servicing.
Help ensure the office environment supports employee comfort, productivity, collaboration, and wellbeing.
Coordinate with building management, landlords, contractors, and service providers as required.
Support office moves, workstation changes, renovations, and other workplace initiatives.
Purchasing & Inventory Management

Manage purchasing requirements for office operations.
Order and maintain appropriate inventory of office supplies, kitchen supplies, coffee, beverages, and other workplace essentials.
Monitor inventory levels and proactively replenish supplies.
Liaise with vendors and suppliers to ensure competitive pricing, quality service, and timely delivery.
Identify opportunities to improve purchasing efficiency and manage office-related costs responsibly.
Accounts Payable & Administrative Finance Support

Process invoices and provide administrative support for accounts payable for activities relating to office operations.
Assist with accounts receivable tracking and follow-up where required as it relates to office operations.
Maintain accurate financial and administrative records relating to office operations.
Coordinate with the Finance team regarding payments, invoices, purchase orders, and vendor accounts.
Monitor office-related expenditures and assist with budget tracking.
The ideal candidate will see this position as much more than managing an office. They will take personal pride in creating a workplace where employees and visitors feel welcomed, supported, and valued.

2–5 years of experience in office management, workplace experience, hospitality, executive administration, or a similar role.

- Experience working in a professional office environment; experience within construction, engineering, professional services, or a related industry would be an asset.
- Strong proficiency with Microsoft Office, Outlook, Teams, and other common business applications.
- Experience coordinating office facilities, vendors, purchasing, events, and administrative activities.
- Strong organizational, planning, and time-management skills.
- Strong attention to detail and commitment to quality.
- Bilingualism in French and English would be considered an asset.

Is creative and willing to bring forward new ideas.
Demonstrates sound judgment and a robust sense of personal accountability.
Competitive salary.

- Corporate Clothing Program.
- Four weeks of annual vacation.
- Flexible group insurance program upon entry.
- 24-hour access to virtual healthcare through telemedicine.
- Training, professional development, and growth opportunities opportunities.
- Employee assistance program.

📌 Office Manager (Work From Home) (Mississauga)
🏢 EBC
📍 Mississauga