Support academic administration at the University of Waterloo in Waterloo, Ontario, using confidential records management and faculty coordination expertise. This is a full time permanent position.

As Administrative Assistant in Biology Administration, you will manage the Chair’s office and support faculty recruiting, appointments, evaluations, promotion, tenure, and sabbaticals. The position requires policy interpretation, meeting management, communications, event coordination, and careful handling of sensitive information. You will work with staff, faculty, committees, candidates, visitors, and academic administrators.

Key Responsibilities:
Manage the Chair’s calendar, meetings, documents, travel, and confidential correspondence
Coordinate faculty recruitment, onboarding, immigration, evaluations, promotion, tenure, and sabbaticals
Support committees, voting procedures, submissions, contracts, reports,



and meeting operations
Maintain websites, SharePoint, social media, calendars, and electronic displays
Organize seminars, retreats, ceremonies, recruiting, outreach, and departmental events

Requirements:
University degree or equivalent education and experience
Three or more years of senior administrative experience preferred
Academic setting experience and university policy interpretation preferred
Confidential decision-making and multiple-priority management experience
Microsoft Office, Outlook Calendar, SharePoint, Adobe, WCMS3, Workday knowledge

Bring organized, diplomatic administration and confidential faculty support to Biology Administration at the University of Waterloo in Waterloo.
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📌 Academic Administrative Assistant Waterloo London (Canada)
🏢 Waterloo International
📍 Canada