We are seeking a highly organized Office Administrator to support our property management operations. This role focuses on administrative coordination, high-volume data entry, lease preparation, and scheduling.
The ideal candidate is detail-oriented, comfortable working with property management systems, and able to manage multiple tasks in a fast-paced office environment.
Key Responsibilities
Perform administrative and high-volume data entry while maintaining accurate tenant and financial records
Prepare leases, rental agreements, and tenant documentation
Schedule property showings, maintenance appointments, inspections, and meetings
Manage incoming calls and emails with professional phone etiquette
Maintain organized tenant files, documents, and office records
Enter invoices, expenses, and financial transactions using Buildium
Communicate with tenants, vendors, and maintenance teams to coordinate services
Assist with document preparation, filing, and general office coordination
Monitor office supplies and support daily office operations
Quickbooks, minor accounting and book keeping
Requirements
Administrative and data entry experience required
Strong organizational skills and attention to detail
Ability to manage multiple tasks and schedules simultaneously
Proficiency in Microsoft Office (Advanced Excel required)
Experience with Buildium or similar property management software is an asset
Robust written and verbal communication skills
Qualified phone etiquette
Experience in property management or real estate offices is an asset
Preferred Experience
Administrative or office experience
Data entry and document management
Lease preparation or tenant coordination
Microsoft Excel: 3 years (preferred)
Why Join Us
Professional and supportive work environment
Opportunity to grow within a property management organization
Stable full-time permanent position
Work permit available
Job Types: Full time, Permanent
Experience:
Microsoft Excel: 3 years (preferred)
Data entry: 2 years (preferred)
Bookkeeping: 1 year (preferred)
Administrative: 1 year (required)