Overview

We are seeking a professional and organized Receptionist/Administrator to join our team. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and maintaining efficient administrative processes. The ideal candidate will have strong office skills, excellent communication abilities, and experience with various administrative tools. This position offers an opportunity to work in a energetic environment where attention to detail and organizational skills are highly valued.

Responsibilities
Greet visitors and clients in a friendly and professional manner at the front desk
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Handle data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software
Schedule appointments, coordinate meetings, and maintain calendars for staff or departments
Perform clerical duties including filing, photocopying, scanning, and organizing documents
Assist with billing, invoicing, and bookkeeping using QuickBooks or similar accounting software
Support customer service efforts by addressing inquiries and providing support via phone or email




Maintain a tidy and organized reception area to promote a welcoming workplace
Proofread correspondence and documents for accuracy before distribution
Support administrative tasks related to medical or dental office operations if applicable

Experience
Prior office experience with familiarity in clerical tasks such as filing, data entry, and customer support
Experience working with multi-line phone systems and front desk responsibilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Knowledge of QuickBooks or bookkeeping software is preferred
Robust organizational skills with the ability to multitask efficiently in a fast-paced environment
Excellent phone etiquette and customer service skills are essential
Previous experience in medical or dental offices is a plus but not required
Demonstrated attention to detail with proofreading and data accuracy skills
Ability to adapt quickly to new software or procedures as needed

Pay: $17.60-$27.67 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Receptionist/administrator Brampton
🏢 CASTLE GORE PHYSIO AND REHAB
📍 Brampton