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About Vertigo Theatre

Vertigo Theatre is a premiere cultural institution in Calgary and has entertained audiences for over 47 years with high-quality programming. It is the only theatre in North America that produces a season based entirely in the intrigue and mystery genre. Located at the base of the Calgary Tower, the Vertigo complex is home to our administration and ticket offices, rehearsal hall, and two performance venues. We cater to a diverse audience including young adults, students, urban professionals, and seniors.

The Ideal Candidate

Vertigo Theatre is seeking a highly personable person with impeccable attention to detail to join our team. The Admin & Facilities Coordinator position is an integral member of the administrative team who is able to undertake a variety of tasks and works well under pressure. Directly supporting the Company Manager and the Executive Director, this individual is comfortable working with a high degree of activity, a fast-paced office environment, and the need to assist multiple departments throughout the year. This is an excellent opportunity for an individual with an interest in the arts or non-profit sector. This is an on-site position.

Duties and Responsibilities

Administration

- Working at an open concept reception desk in the main office assisting all visitors and coordinating incoming and outgoing mail and shipping
- Assist in maintaining administrative files, databases, and calendars
- Ensure that all business, liquor, and food licenses are renewed with the appropriate authorities prior to their annual deadlines




- Coordination of the Executive Director and admin team schedules
- Primary Board of Directors Liaison responsible for coordinating meetings, correspondence, and annual filings
- Takes minutes at all board meetings and committee meetings as required

- Updating, creating, and distributing company documents
- Order supplies and coordinate deliveries as needed
- Arrange couriers for rapid delivery of paperwork or packages
- Oversee the computer network, coordinating repairs, and upgrades with the IT consultant
- Performing preliminary troubleshooting and basic IT repairs
- Plan and execute staff events
- Take excess recycling (including bar recycling) to the garbage room weekly
- Research, execute, and track large purchases
- Ensure smooth operation of the office by collecting and sorting mail, answering the main phone line, and removing recycling to the main building’s receptacle
- Oversight and upkeep of the company break rooms including the administrative office kitchen, 2 bar serveries, and both greenrooms
- Other responsibilities as determined in agreement with the Company Manager and the Executive Director

Artistic

- Compiling artist lists as required

Development

- Assist with coordination of special events as needed

Production





- Assist the Technical Director with asset management and tracking of high-value equipment including oversight of the key management system

Marketing

- Assisting the Box office with occasional ticket sales, raffle coordination, and other activities as required

Accounting

- Filing and ongoing assistance to the accounting department and the Executive Director on a weekly basis
- Entering cash receipts
- Reconciling box office
- Executing weekly/bi-weekly bank deposits
- Collecting, coding, and filing credit card purchase receipts
- Assisting with audit preparation under the direction of the Executive Director and Company Manager

Facilities

- Maintaining and programming door codes for all departments
- Arranging deputy fire warden training with Aspen Properties
- Arranging security clearance for all service providers
- Arranging for regularly scheduled maintenance and service (elevators, HVAC, fire extinguishers, etc.)
- Reviewing regularly the Health & Safety Plan
- Point person for Vertigo for facility-related matters as directed by the Production & Facility Manager.

Vertigo Theatre encourages a team-oriented environment. All personnel are required to participate in a wide range of activities or take on additional responsibilities from time to time that may be outside of the Core Responsibilities & Duties for each position.

Required Skills and Qualifications

- Exceptional attention to detail and an ability to multitask
- Superior written and interpersonal communication skills
- Professional, calm, and engaging nature with a robust aptitude for providing high level customer service
- Demonstrated abilit

📌 Jobs (Calgary): Admin & Facility Coordinator – Vertigo Theatre
🏢 Theatre Alberta
📍 Calgary