Schedule 21 hours per week; Monday, Wednesday and Thursday from 8:30 am to 4:30 pm

Education Level 2-year Community College diploma in Medical Office Administration or related field

Career Level Requires 3 years of relevant experience

Anticipated Fill Date Dec 7, 2026

Job Description

JD # JD00009

Pay Grade: 5

Title: Medical Secretary (II)

Unit/Project Description:

The Department of Surgery is seeking a Medical Secretary II to support an academic Thoracic Surgeon at St. Joseph’s Healthcare Hamilton at the

About the Division

The division of thoracic surgery at McMaster University has grown to consist of four full-time geographic faculty members. Located at St. Joseph’s

Healthcare, the division provides Hamilton and surrounding communities with specialty care for diseases of the lung, esophagus and mediastinum.

In addition to providing innovative clinical services, the division is acclaimed as one of eight centres in Canada (and nine in the USA) qualified to

train thoracic surgeons to practice thoracic surgery in Canada.

The division continues to enjoy close relationships with other groups and institutions both within and outside the hospital, including the Firestone

Institute for Respiratory Health (FIRH), Juravinski Cancer Centre, Father Sean O’Sullivan Research Centre (FSORC) and the Ontario Cancer

Treatment and Research Foundation.

About the Department of Surgery

Over its 50+ year history, the McMaster Department of Surgery has maintained a steadfast commitment towards thinking big and making it possible.

We are a Department with 11 surgical divisions and Royal College residency training programs; together,



we are poised to unleash a future fueled by

a creative mindset and powered by our people.

The successful candidate will be bring a positive, solutions-focused mindset, as we collectively work towards achieving the Department Vision.

This Vision is based on 6 core tenets:

C.R.E.A.T.E.

Culture that includes

Research that impacts

Education that inspires

Advancement for all

Transformation through innovation & entrepreneurship

Excellence in patient care

About McMaster University

At McMaster University, our people are our most valuable asset. We strive to attract, develop, and retain the talented faculty and staff, and to foster

inclusive excellence which values the strengths, perspectives, and contributions of each individual. McMaster is recognized as one of the top

employers in the Hamilton/Niagara region and has been recognized as one of Canada’s Top Diversity employers.

Working at McMaster University brings a robust total rewards package, which is more than just a salary. The elements and structure of the total

rewards packages vary by employee group but include:

- Employer Paid benefits including Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance;
- Pension Plan Options & Post-Retirement Benefits;
- Training,



coaching and professional development opportunities;
- Employee tuition assistance for development and education
- Prospect to be a part of an academic environment working alongside professionals who share a passion for learning;
- Progressive paid annual vacation plan

Please see Total Rewards Overview for Unifor, Local 5555, Unit 1 for more Information.

Job Summary: The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

Purpose and Key Functions:

- Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
- Write a variety of documents including correspondence, reports and meeting minutes.
- Schedule patient medical appointments and procedures.
- Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
- Resolve scheduling and calendar issues, complaints, and conflicts.
- Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
- Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Process and reconcile clinical and third party service billings.
- Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established po

📌 MEDICAL SECRETARY (Canada)
🏢 McMaster University
📍 Canada