Part-Time, 9-Month Term Position, 0.7 FTE (26.25 hours/week)

Salary: $31.70 - $35.00 per hour

Hiring Manager: Chief of Staff

Closing Date: November 3, 2026

Glenbow is an equal prospect employer and values different perspectives, backgrounds, identities, and lived experiences. We are committed to building a diverse team and encourage candidates from underrepresented groups to apply. Should you have special accommodation needs, please let us know.

About Glenbow

Glenbow is an arts and culture museum undergoing a complete reimagining of what a museum can be. Every member of our team, regardless of job title, is focused on serving our community and reimagining the museum experience. Our team is passionate about making art accessible to everyone. We are dedicated community builders, working to shape the future of arts and culture in Calgary and beyond. Working at Glenbow also means being part of an organization that recognizes its role in reconciliation and is working toward building an equitable community.

The Opportunity

The People & Culture Administrator provides essential administrative, systems, and data support across the employee lifecycle, with a particular focus on recruitment. Reporting to the Chief of Staff, the People & Culture Administrator will play an important role in the recruitment and rapid scaling of Glenbow’s team as the organization prepares for opening in 2027. This includes executing recruitment processes in line with existing organizational standards, providing a consistent and positive onboarding experience for all new employees, maintaining accurate and secure employee records, improving the use of the Human Resource Information System (HRIS; Dayforce),



and providing administrative support for People & Culture initiatives and operations. The People & Culture Administrator will work across a diverse museum workforce that may include professional, administrative, curatorial, visitor experience, education, collections, exhibitions, facilities, security, fundraising, communications, and other teams. The ideal candidate is highly organized, detail-oriented, technologically confident, service oriented, and comfortable working collaboratively within a high-pressure recruitment period.

Key Responsibilities

- Support a consistent, welcoming, and efficient recruitment experience for candidates, hiring managers, and employees.
- Coordinate the administrative process for recruitment from position posting through to onboarding; maintain recruitment templates, checklists, workflows, and resources.
- Support equitable and accessible recruitment practices in accordance with organizational policies as well as both provincial and federal legislation.
- Prepare and post job opportunities using appropriate internal and external recruitment channels.
- Coordinate interview schedules, candidate communications, reference checks, background checks, and other recruitment activities.
- Support hiring managers with recruitment processes, templates, documentation, and systems.
- Prepare employment offers, contracts, letters, and related documentation.




- Maintain accurate and confidential recruitment records; track recruitment activity and provide basic reporting on vacancies, recruitment timelines, and hiring activity.
- Coordinate pre-employment onboarding requirements and ensure employee documentation and forms are complete.
- Coordinate administration of new employee onboarding, including maintaining onboarding checklists and monitoring completion of required activities with hiring managers.
- Support employee departures, including documentation, HRIS updates, records management, and offboarding requirements.
- Look for opportunities to improve the candidate experience and make recruitment processes more efficient and consistent.

Employee Records & HR Administration

- Maintain accurate, complete, secure, and accessible employee records throughout the employee lifecycle.
- Establish and maintain electronic employee files in accordance with organizational policies and applicable legislation.
- Ensure employment documentation is received, reviewed, accurately recorded, and securely stored.
- When required, support administration of employee changes including new hires, transfers, promotions, changes in employment status, leaves, compensation changes, and terminations.
- Conduct an employee-file audit and follow up on missing or outdated documentation.
- Maintain appropriate records management practices, naming conventions, retention schedules, and access controls.
- Support records and documentation associated with the Collective Agreement, where applicable.
- Ensure employee information is accurately reflected across relevant People & Culture systems.

📌 People & Culture Administrator (Calgary)
🏢 Glenbow
📍 Calgary