Montcrest Asset Management ("Montcrest") is a Toronto-based private equity real estate firm focused on identifying, acquiring, developing, and actively managing value-add opportunities. Established in 2012, Montcrest partners with high-net-worth and institutional investors to pursue compelling, risk-adjusted returns across multiple asset classes, including residential, industrial, self-storage, and commercial assets. With a hands-on, execution-driven approach, Montcrest manages projects internally from acquisition and due diligence through development, asset management, and realization, with a strong focus on opportunities in the Greater Toronto Area.Position SummaryThe Office Manager is responsible for overseeing office operations, administrative functions, property coordination, IT liaison activities, and executive support. This role ensures the productive day-to-day functioning of the office while supporting multiple business branches, including development, property management, and corporate leadership.Key ResponsibilitiesOffice Administration & MaintenanceManage inventory of office and kitchen supplies, as well as tracking of employee vehicles and office equipment/assetsAct as the key liaison with building management, including administration of lease obligations, parking arrangements, and rent-related mattersOversee office maintenance, including coordinating repairs, preventative maintenance, and office improvementsCoordinate meetings and company events, including scheduling, catering, logistics, and preparation of required documentation and materialsBankingPerform routine banking functions,



including cheque deposits and release of holdsPrepare purchase orders and review invoices for accuracy and processingInformation TechnologyServe as the primary point of contact between the company and external IT service providersConduct first-level troubleshooting to minimize downtime and maintain team productivityReview, validate, and approve IT invoices, including dispute resolution where necessaryMaintain oversight of company hardware, software, licensing, and subscriptionsNon-Residential Fund Property ManagementCoordinate maintenance and ensure all properties are maintained in good working conditionsAdminister tenant-related documentation, including leases, insurance records, correspondence, notices, payment records, and supporting materialsOversee rent collection processes, maintain rent rolls, and monitor outstanding balancesPrepare and issue tenant notices (e.G., notices of entry, late payment, default, and termination)Coordinate utility account setup and disconnections as requiredLiaise with external property management providers to support preparation and execution of management agreementsMaintain up-to-date site photos and ensure timely collection and filing of vendor reports (e.G., security, pest control, maintenance inspections, and related services)Development Team SupportSupport development projects with application submissions, including preparing correspondence, completing required forms,



and processing application feesReview submission materials to ensure compliance with municipal requirementsTrack timelines and coordinate with consultants and stakeholdersPrepare comment response matrices and manage submissions through City submission systemsCoordinate site visits, track required deliverables, and obtain parcel registersProvide direct administrative support to the Vice President, Development, on an as-needed basisMarketing & Communications (Montcrest)Manage corporate social media accounts, including content development and publishing across platforms such as LinkedIn, Instagram, and YouTubeMonitor digital channels, respond to inquiries, and maintain engagement standardsSupport maintenance of the corporate website and organization of internal media and asset librariesCoordinate corporate events, including planning, logistics, and vendor managementLiaise with external public relations firms and oversee deliverablesExecutive SupportSupport executives with personal expense management and payment processingCoordinate travel arrangements, accommodations, and scheduling of meetings and appointmentsAssist with ad hoc requests and special projects as assignedKey Attributes for SuccessSkilled in the use of Microsoft Word, Outlook, PowerPoint, and ExcelPossess effective communication skills, both written and verbalExcels in a fast-paced and dynamic environment and enjoys new challengesDemonstrates excellent organizational and time management skillsCommitted to providing exceptional client servicePunctual and dependablePositive and outgoing attitudeAbility to work effectively with othersFast learner with a keen eye for detailG-licensed driver with own vehicle for transportation

📌 Office Manager (Toronto)
🏢 Montcrest Asset Management
📍 Toronto