Position: Administrative Assistant
Location: Toronto, ON (Hybrid)
Salary: $28 per hour
Job Type: 6 months (potential for extension)
Posting Type: Open vacancy

Our government-based client in downtown Toronto is seeking an organized and detail-oriented Administrative Assistant to provide administrative support, coordinate daily office activities, and assist with the efficient operation of the office.

Key Responsibilities
Provide administrative support to senior leadership, including calendar management, scheduling, correspondence, and travel arrangements.
Prepare reports, presentations, meeting agendas, and confidential minutes.
Coordinate meetings, manage follow-ups, and track outstanding requests and deadlines.
Support budget tracking, invoice processing, expense reports, and financial documentation.
Assist with HR administration, recruitment documentation, procurement, and facilities coordination.
Maintain accurate records, manage office assets, and coordinate IT support.
Respond to internal and external inquiries while handling confidential information appropriately.

Qualifications




3+ years of administrative experience, including supporting managers or senior-level staff.
Previous experience working in a government setting is considered an asset.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Robust organizational, communication, and time-management skills.
Excellent attention to detail and discretion when handling confidential information.
Ability to manage competing priorities in a fast-paced setting.

Why Apply

This is a great prospect to gain experience supporting a government-based organization, strengthen your administrative skills, and work in a professional office environment while supporting senior leadership and gaining exposure to a variety of business operations.

CNESST permit numbers: AP- & AR-

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

📌 Administrative Assistant Toronto (Canada)
🏢 Quantum Management Services
📍 Canada