The Virgin Trial – Alberta Theatre Projects The Virgin Trial Alberta Theatre Projects

The Virgin Trial – Alberta Theatre Projects The Virgin Trial Alberta Theatre Projects

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Photo Credits

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

About Vertigo Theatre

Vertigo Theatre is a premiere cultural institution in Calgary and has entertained audiences for over 47 years with high-quality programming. It is the only theatre in North America that produces a season based entirely in the intrigue and mystery genre. Located at the base of the Calgary Tower, the Vertigo complex is home to our administration & ticket offices, rehearsal hall, and two performance venues. We cater to a diverse audience including young adults, students, urban professionals, and seniors.

The Ideal Candidate

Vertigo Theatre is seeking a highly personable individual with impeccable attention to detail to join our team. The Admin & Facilities Coordinator position is an integral member of the administrative team, who is able to undertake a variety of tasks and works well under pressure. Directly supporting the Company Manager and the Executive Director,



this individual is comfortable working with a high degree of activity, a fast-paced office environment, and the need to assist multiple departments throughout the year. This is an excellent opportunity for an individual with an interest in the arts or non-profit sector. This is an in office position.

Duties and Responsibilities

Administration

- Working at an open concept reception desk in the main office assisting all visitors and coordinating incoming and outgoing mail and shipping.
- Assisting in maintaining administrative files, databases, and calendars
- Ensuring that all business, liquor, and food licenses are renewed with the appropriate authorities prior to their annual deadlines
- Coordination of the Executive Director and admin team schedules
- Primary Board of Directors Liaison responsible for coordinating meetings, correspondence, and annual filings
- Taking minutes at all board meetings and committee meetings as required

- Updating, creating and distributing company documents
- Ordering supplies and coordinating deliveries as needed
- Arranging couriers for rapid delivery of paperwork or packages
- Overseeing the computer network and coordinating repairs and upgrades with the IT consultant
- Performing preliminary troubleshooting and basic IT repairs




- Planning and executing staff events
- Taking excess recycling (including bar recycling) to the garbage room weekly
- Researching, executing, and tracking large purchases
- Oversight and upkeep of the company break rooms, including the administrative office kitchen, 2 bar serveries, and both greenrooms
- Other responsibilities as determined in agreement with the Company Manager and the Executive Director

Board of Directors

- Primary Board of Directors Liaison responsible for coordinating meetings, correspondence, and annual filings
- Providing general administrative support to the board, such as managing records and correspondence
- Preparing board meeting packages and ensuring timely and accurate information flow
- Taking minutes at all board meetings and committee meetings as required

Artistic

- Compiling artist lists as required
- Assisting with audition processes and season contracting documentation

Development

- Assisting with coordination of special events as needed
- Primary liaison between the Board of Directors and development department

Marketing

- Assisting the Box office with occasional ticket sales, raffle coordination, and other activities as required

Accounting

- Filing and ongoing assistance to the accounting department and the Executive Director on a weekly basis
- Entering cash receipts
- Reconciling box office
- Executing weekly/bi-weekly bank deposits
- Collecting, coding and filing credit card purchase receipts
- Assisting with audit preparation under the direction of the Executive Director

Facili

📌 Jobs (Calgary): Admin & Facilities Coordinator – Vertigo Theatre
🏢 Theatre Alberta
📍 Calgary