Job Code: 26OCT52

Office, Clerical, Technical

CAREER OPPORTUNITY: Office Coordinator – Secondary

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and solid learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path.

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our team for a temporary full-time opportunity in the capacity of Office Coordinator - Secondary.

Location: Two Rivers Secondary School

FTE and Hours:



1.0 FTE; 35 hours per week

Hourly Pay Rate : $32.72 - $39.90 per hour, plus applicable vacation pay in accordance with the ESA; wage rate effective September 1, 2025

Start Date: As soon as possible

End Date: Unknown end date

Board Information: 12-month position); temporary; full-time; Office, Clerical and Technical (OCT) Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Principal and Vice Principal, the Office Coordinator – Secondary is responsible for providing confidential and administrative support, oversees and coordinates office operations and maintaining school, student, and financial records. This role ensures the efficient operation of the school office and supports the overall administrative functions of the school.

Responsibilities:

This position will be responsible for performing all office administrative duties in the school including:

- Provide confidential administrative support for the principal and vice-principal
- Effectively coordinate office staff workloads and oversee delegated tasks to ensure school operational objectives are met
- Utilizing Edsembli to ensure accurate student and class data management, ensuring reliable information for school operational needs.
- Develop and maintain school, student and financial records including School Cash Online, SDS,



banking and budget reconciliation
- Establish and maintain manual and automated filing systems
- Preparing and following up on a variety of correspondence, reports and documents
- Other duties as assigned

Experience and Qualifications:

- Ontario Secondary School Diploma (OSSD) or equivalent education and experience deemed equivalent by the Board
- Demonstrated understanding of secondary school operational requirements to effectively delegate and oversee tasks, meet timelines, and fulfill reporting obligations, including responsibilities related to class organization, timetabling, scheduling, graduation processes, and interim reporting including Report Card distribution.
- Demonstrated ability to adhere to confidentiality at all times
- Excellent computer skills including but not limited to Microsoft Office, SDS, School Cash and EDSEMBLI and ability to use a variety of computer applications
- Excellent organizational, multi-tasking and record-keeping skills
- Ability to work well with minimal supervision and as an effective member of the school team
- Proven ability to collaborate with others in a professional, respectful, equitable and inclusive manner.
- Excellent interpersonal skills to communicate effectively and resolve concerns with staff, students and with the community

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's Criminal Record Check for requ

📌 26Office Coordinator - Two Rivers Secondary School (Guelph)
🏢 UGDSB International
📍 Guelph