Administrative Assistance, Grid Operations and Transformation

Organization EUI, Electricity Operations, System Operations

JobID 16822

Location Edmonton, Alberta, Canada

Position Title Administrative Assistant, Grid Ops & Transformation

Weekly Hours of Work 37.5

Business Unit Electricity Operations

About us Department Description Electricity Operations is responsible for the electrical transmission and distribution systems in and around Edmonton. We are focused on safety, reliability, and innovative and practical solutions. Our employees look after electrical infrastructure as well as the underground and aerial distribution networks. If you're looking for new opportunities, people who care and work that matters,

Highlights of the job

We are hiring a Full time Permanent Administrative Assistant position working out of Hugh J. Bolton Service Centre, located in Edmonton, AB.

The Grid Operations & Transformation (GO&T;) Administrative Assistant is a largely unsupervised position accountable for supporting S4 Director of Grid Operations & Transformation, the GO&T; management team and employees with time spans (longest target completion time) of up to 6 months. This position is expected to provide all regular administrative services to employees as well as plan and coordinate all GO&T; events (including booking, instructing contractors, and making decisions based on budgets, people, intent to event, etc.), manage, investigate, and take necessary steps to resolve all purchasing and facilities issues (i.e. OT software renewals, building safety issues, FR clothing), and be a general go to expert for resolution of any internal EPCOR processes, ARS CIP or GO&T; administrative issues. This position is expected to take initiative, execute problem solving skills,



and self manage priorities and tasks to ensure the large volume of tasks are appropriately prioritized and executed according to priority.

What you’d be responsible for

- Administrative assistant support for S4 Sr. Director, Grid Operations & Transformation including calendar management, day to day assistance and director planned events. This requires understanding of S4 needs and requirements and making decisions on the above without direct input from S4.
- Develop and implement assigned deliverables as outlined on the business plan (1 year)
- e.g. Organize two Grid Operations & Transformation team building events per year, create a single dashboard for Grid Operations & Transformation operational metrics, formalize a tracking process for employee improvement ideas and initiate a recognition program for improvement ideas.
- Maintain and ensure action is taken on confidential monthly operational reports, manager action items, yearly business planning. Produce clear and timely meeting minutes and ensure action items are tracked.
- Coordinate and instruct service providers regarding photocopier and IT system repairs, janitorial services, courier services, security, telephone and internet, etc. for Grid Operations & Transformation area. (Building 1, Floor 2 HJB)




- Provide administrative support for the ARS CIP and Cyber Security Management System program by coordinating CIP awareness communications (including distributing messages to all authorized users and maintaining accurate recipient lists), assisting with CIP compliance activities such as supporting evidence collection, maintaining documentation, tracking access reviews and training completion, booking/attending meetings and taking minutes, maintaining the ARS CIP SharePoint site, including document review, tracking, and maintenance.
- P rovide administrative support in contributing to audit preparation and regulatory reporting for both CIP and non-CIP standards, rules, and procedures .
- Investigate and resolve issues with both EPCOR internal processes and HJB facilities. Examples include issues with purchasing processes, FR clothing orders, monitoring telecommunication reports and resolving billing issues, addressing safety/facility issues with HJB, etc.
- Site designer/developer/owner for SharePoint online & teams’ sites. This includes designing and developing the sites to be functional, user friendly, and engaging to staff, and the ongoing structure, content and permissions management.
- Event coordination. Organize and coordinate event arrangements. This covers meetings with 2-10 people up to full events for all Grid Operations & Transformation employees. This includes requests for audio/visual equipment, internet access, site access, food and refreshments, seating, venue selection, budget adherence, and aligning all the above with purpose of event. Examples include meetings with external parties (other utilities, government organizations), internal meetings, team building events, town halls, safety meetings, Director events with staff, Grid Operations & Transformation holiday lu

📌 Administrative Assistance, Grid Operations and Transformation (Edmonton)
🏢 EPCOR Technologies
📍 Edmonton