Office Assistant, Educational Assistant & Early Childhood Education

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

SaskPolytech considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Category of work Full Time

Hours of Work Regulated 36 hours (5/4 work pattern)

Location Saskatchewan Polytechnic Saskatoon Campus

Building

Other Building

Start Date 11/09/2026

Closing Date 11/04/2026

Salary Range Temporary Market Stipend

Total Assigned days (AC) / Total Hours per biweekly pay Full-Time 72 hours bi-weekly
Monday-Friday 8:00am-4:30pm
5/4 Work pattern

Job Duties/Qualifications,



Skills and Abilities(QSA)

Job Duties

Job Duties

The Office Assistant, Educational Assistant & Early Childhood Education is responsible for assisting a varied and diverse range of job functions to ensure productive and effective program delivery. This position provides administrative and reception support for students, faculty and Program Heads of four programs with the School of Education and Community Services.

This position provides general information and communication with faculty, Saskatchewan Polytechnic staff, including the Dean's office and Continuing Education Consultant, outside agencies, Regional Colleges and students as well as the processing of information and documents related to this function. This position supports the Program Advisory Committee for their relevant programs. A major component of this position is the responsibility for curriculum revisions to course manuals, outlines, and related documents. This requires excellent organizational and time management skills with an ability to work independently, proficiency in editing and proofreading while adhering to deadlines.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Orientation and Student Services





- Set up agendas for orientation and invite staff from the library, student services, student association, Health and Safety, etc.
- First point of contact for all inquiries for the Education and Community Services programs on SaskPolytech website
- Look after the consent to release information forms for assigned programs on all campuses, and send to registration
- Send out touchpoint emails for Spring Orientation including an orientation video or PowerPoint
- Update touchpoint emailing through spring and summer
- Track student attendance by recording attendance and percentage of classes missed – daily
- Create new files each year for attendance, daily absence log, student files, student success, etc.
- Send out letters for AWOL and attendance warning letters – daily
- Send attendance records for funded students to the funding agency
- Set up Brightspace attendance each semester
- Monitor attendance for flags when a student is over a certain percentage and notify the Program Head.
- Student attendance: receive attendance emails, distribute emails to instructors, save emails to students’ files
- Manage attendance for sponsored students and send monthly statements to sponsoring agencies
- Notify instructors of student(s) dropping classes or withdrawing from a program

Academic and Course Management

- Distribute class lists to instructors/program head
- Update and send in the textbook list each spring to the bookstores/faculty and students
- Order desk copies of all new edition texts for all 3 campuses and create book orders
- Update and prepare course outlines for signatures every spring
-

📌 Office Assistant, Educational Assistant (Canada)
🏢 Saskatchewan Polytechnic
📍 Canada