Scheduled Weekly Hours:
25

Union:
No

Work Shift:
Remote Type:
Duration:
November 30, 2026-March 31, 2027

Job Description:
This is a part time, non-union contract position, scheduled for 25 in-person hours per week, Monday to Friday, from 10:00 a.m. to 3:30 p.m., based in Peel Region.

DUTIES

Provides administrative and secretarial support to ERS manager and team

Handles client inquiries in person, over the telephone, via email, and through virtual meeting tools regarding COSTI’s programs and services

Facilitates intake process and client registration

Responsible for input of client data into CIS, HARTs and iCare

Liaises with language assessment centre for client intake assessment and placement

Liaises with program staff to collect data for entry into CIS, HARTs and iCare

Verifies, compiles, corrects and prepares statistical and narrative reports

Prepares client letters and certificates of completion

Assists in planning and scheduling of guest speaker presentations, both virtually and in-person

Responsible for scheduling meetings, distributing agendas, and taking minutes

Prepares and verifies petty cash and course deposit statements monthly

Orders office and program supplies as required

Creates, organizes and maintains operational files and inventory of program materials and supplies

Supports new clients’ access on Teams to prepare for attendance in virtual classes





Prepares and distributes materials for program outreach

Performs other administrative duties as required

QUALIFICATIONS

High school diploma or equivalent and 1-year office experience

Ability to work independently using the phone, computer, and internet with minimal supervision

Experience using virtual meeting tools such as MS Teams

Demonstrated proficiency in MS Word, Excel, Publisher, Outlook, and internet browsing

Strong written and verbal communication skills

Typing speed of 40 words per minute is essential

Possess understanding of office procedures

Ability to meet timelines ensuring prompt completion of tasks

Demonstrated ability to work in a team-oriented environmentExcellent customer service skills and sensitivity towards educational needs of newcomers

Ability to speak a second language would be considered asset

Knowledge of iCARE, CIS or CLARS would be an asset

We currently do not use artificial intelligence or automated systems to screen or evaluate job applications

Hourly Rate:
$26.27-$27.54

COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.

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📌 122-26 ERS Office Assistant (Ontario)
🏢 Costi
📍 Ontario