Office Assistant, Educational Assistant & Early Childhood Education Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Please see Special Instructions for more details. Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
SaskPolytech considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Category of work Full Time
Hours of Work Regulated 36 hours (5/4 work pattern)
Location Saskatchewan Polytechnic Saskatoon Campus
Building
Other Building
Start Date 11/09/2026
Closing Date 11/04/2026
Salary Range Temporary Market Stipend
Total Assigned days (AC) / Total Hours per biweekly pay Full-Time 72 hours bi-weekly
Monday-Friday 8:00am-4:30pm
5/4 Work pattern
Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties
Job Duties
The Office Assistant, Educational Assistant & Early Childhood Education is responsible for assisting a varied and diverse range of job functions to ensure productive and effective program delivery. This position provides administrative and reception support for students, faculty and Program Heads of four programs with the School of Education and Community Services.
This position provides general information and communication with faculty, Saskatchewan Polytechnic staff, including the Dean's office and Continuing Education Consultant, outside agencies, Regional Colleges and students as well as the processing of information and documents related to this function. This position supports the Program Advisory Committee for their relevant programs. A major component of this position is the responsibility for curriculum revisions to course manuals, outlines, and related documents. This requires excellent organizational and time management skills with an ability to work independently, proficiency in editing and proofreading while adhering to deadlines.
QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Orientation and Student Services Set up agendas for orientation and invite staff from the library, student services, student association, Health and Safety, etc.
First point of contact for all inquiries for the Education and Community Services programs on SaskPolytech website
Look after the consent to release information forms for assigned programs on all campuses,



and send to registration
Send out touchpoint emails for Spring Orientation including an orientation video or PowerPoint
Update touchpoint emailing through spring and summer
Track student attendance by recording attendance and percentage of classes missed – daily
Create new files each year for attendance, daily absence log, student files, student success, etc.
Send out letters for AWOL and attendance warning letters – daily
Send attendance records for funded students to the funding agency
Set up Brightspace attendance each semester
Monitor attendance for flags when a student is over a certain percentage and notify the Program Head.
Student attendance: receive attendance emails, distribute emails to instructors, save emails to students’ files
Manage attendance for sponsored students and send monthly statements to sponsoring agencies
Notify instructors of student(s) dropping classes or withdrawing from a program
Academic and Course Management Distribute class lists to instructors/program head
Update and send in the textbook list each spring to the bookstores/faculty and students
Order desk copies of all new edition texts for all 3 campuses and create book orders
Update and prepare course outlines for signatures every spring
Maintain and update Brightspace program pages for all 3 campuses as requested
Enroll students in the Brightspace program pages and un-enroll upon withdrawal or school end
Upload, and organize posts and documents on Brightspace
Convert Brightspace webpages to Word documents
Edit, format, and upload course documents
Support editing/updating and uploading Brightspace course documents
Manage meeting planning for the advisory meeting
Create and manage documentation for student practicums and provide practicum documents to Regional Colleges upon request
Create and manage electronic files and subfiles every year
Research and keep accurate programs’ booklists
Utilize Banner to search for students, their ID numbers, addresses, courses they have taken, etc.
Create, oversee, and manage Microsoft Teams, their documents, and members
Room bookings for Ave W classrooms, flex room for meetings and Cultural Centre and Board Room through Mount Royal
Assists Academic Chair and Dean’s office when requested
Recording of minutes of staff meetings and transcription of same
Create, oversee, and update certain Team Sites, documentation, and its members
Send students letters/emails regarding attendance, probation, required to discontinue, plagiarism, disciplinary action
Work with PHs on attendance and/or behavioural concerns
Fill out Program Adjustment forms for student’s and PH signatures
Help program heads figure out classes to drop when students taking a reduced course load
Be cognisant of student loans so students don’t drop below the threshold




Assist PH with transfer credit requests and keep a record
Sit in on student meetings with program heads and take notes for student file
Academic: plagiarism, probation and RTD letters, enrollment services documents, student consent forms, sponsor forms, and anything else relating to academic paperwork
Advise program heads when a student is over the trigger percentage for non-attendance
CEWIL bursaries – determine who is a domestic student, taken and passed practicum to qualify
Infosilem Timetable Rep. Create schedules to support the programs as requested.
Create, manage, and update semester scheduling
Edit, format, and upload manuals, course outlines, supplemental course outlines and assessments
Support for PLAR documentation
Make changes to course outlines, course manuals, and assessments
Maintain accurate and current databases including confidential files/student files
Administrative Support Order specialty printing when needed
Type up exams and photocopy for instructors
Create PDFs, convert Proofread for grammar, spelling, missing or duplicate learning steps and information
Record and send student uniform orders to the bookstore
Fill out "out of sequence forms" and transfer credit forms for approval from PH
Take minutes for all staff meetings
Prepare PAC meeting info, invites, minutes, update and maintain PAC membership lists/minutes
Send out student information to students (scholarships, grad photos, etc.)
Pick up and distribute mail
Contact SHARE to pick up shredding at the end of the school year
Other duties as assigned by Program Head
Create WebReqs for orders or paying invoices for meetings, memberships, software renewals
Order and manage supplies for all programs
Create and manage staff (internal and external) and student lists
Ability to multi-task in a high volume, high traffic, emotionally charged environment
Assistant to Program Head Assist in scheduling appointments/meetings with students
Organize, attend, record, transcribe, and distribute minutes when required
Assist in formatting and circulating course schedules and timelines
Update the master practicum placement list and maintain TEAMS channel for practicums
Duties
Required Qualifications, Skills and Abilities (QSA)
Grade 12 plus an Office Administration certificate or an equivalent combination of training and experience, which must include training and/or experience in minute taking.
Two years recent and relevant experience performing administrative and clerical work.
Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
Knowledge of common office procedures.
Effective interpersonal skills.
Effective organizational skills.
Ability to work independently under generalized supervision.
Desired QSA
Posting Supplemental Questions Required fields are indicated with an asterisk (*).
* How did you hear about this position? Saskatchewan Polytechnic Careers Site
Newspaper
LinkedIn
Workopolis
SaskJobs.ca
Social Media
Personal Referral
Other

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📌 Office Assistant, Educational Assistant & Early Childhood Education (Saskatchewan)
🏢 Saskatchewan Polytechnic
📍 Saskatchewan