Jobs (Edmonton): Bookings and Operations Manager – Grindstone Theatre Society

Grindstone Theatre is hiring a full time Bookings and Operations Manager.

Deadline to apply is July 19th.

FULL DETAILS

Bookings and Operations Manager

About Us: Grindstone Theatre Society is a non‑profit organization dedicated to advancing arts and culture. Founded in 2011 Grindstone Theatre has become a cornerstone of the Improv, Theatre, Comedy and Music scene in Edmonton. With multiple performance venues including the Grindstone Comedy Theatre, The Orange Hub Theatres, and our Fringe “Bring Your Own Venues,” we offer a diverse range of venues and programming to engage audiences and support local and national artists, arts producers and community groups.

Mission: Grindstone Theatre Society is committed to creating professional opportunities for local emerging performing artists. We believe that Edmonton has an overflow of talent that deserves to be nurtured and showcased. We serve to advance a diverse community of arts and culture through theatre, comedy, music and art.

Job Description: We are seeking a energetic and experienced Bookings and Operations Manager to oversee all bookings and operational aspects of Grindstone Theatre’s venues. Reporting to the Artistic and Executive Director, the Bookings and Operations Manager will be responsible for managing venue rentals, coordinating event logistics, and ensuring the smooth operation of our theatres. This role will also oversee budgeting, venue sponsorship, reporting, booking contracts, marketing, and ticketing, as well as hiring and managing staff.

Responsibilities:

1. Booking Management:

- Serve as the primary point of contact for all venue rental inquiries,



negotiating rental agreements, preparing contracts, and overseeing the booking process from start to finish.
- Maintain an up‑to‑date booking calendar for all Grindstone Theatre venues, ensuring efficient use of space and resources. Share the calendars with the necessary stakeholders.
- Develop and maintain relationships with clients, event organizers, and artists to encourage repeat bookings and foster positive partnerships.

2.A. Comedy Theatre Venue Operations:

- Oversee operational aspects of Comedy Theatre venue, including scheduling staff (TD/Head Technician and Box Office/FOH staff). Work with the General Manager who will coordinate Bistro staff and handle facility repairs and maintenance.
- Develop and implement operational policies and procedures to streamline venue operations and improve efficiency.
- Work with the AD to develop the Orange Hub Business Plan, Policies and Procedures.
- Review the management contract with the City of Edmonton for the Orange Hub Theatres. Ensure compliance and report to the City of Edmonton as required for the Orange Hub Theatres management contract.
- Conduct interviews with the AD and hire related staff for the Orange Hub Venues
- Work closely with the Technical Director and Front of House Services Manager to coordinate technical requirements, staffing needs, and venue setup for events.




- Produce and manage the Grindstone Fringe Festival BYOV’s
- Use the same processes of soliciting applications from renters
- Manage venue rental contracts with external venues (ex. Luther Center, Mile Zero Dance, etc)
- Create a google form to collect applicant information once dates are announced for the festival
- Ensure the application is marketed across Grindstone channels and Theatre networks
- Update the website with Fringe BYOV deadlines and relevant venue information
- Select shows for each venue and send offers, contracts and invoices. Have the shows approved by the AD.
- Liaise with Fringe proper on the amount of venues running and shows accepted
- Create show schedules for each venue. Ensure the schedule works with the Artists and submit the final show schedule to Fringe Proper, then upload all show times into Eventotron
- Schedule Technicians and FOH managers for the duration of the festival
- Instruct FOH managers to work with Volunteers for ticket scanning and line management
- Work with the Festival TD to collect all technical needs from BYOV Producers
- Work with the Festival TD to ensure all venues are properly outfitted with lighting/sound equipment, chairs, signage etc.
- Work with the Festival TD to ensure all City of Edmonton checklist requirements needed for Road closure are completed, monitor the BYOV build budget and reconcile expenses with the TD, approve the set up/strike schedule proposed by the TD
- Hire any additional FOH staff or Volunteer Coordinator to ensure FOH Volunteers are scheduled for each Fringe show to scan tickets
- Manage venue sponsorship for the Festival
- Work with graph

📌 Jobs (Edmonton): Bookings and Operations Manager – Grindstone Theatre Society (Canada)
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