Jobs (Calgary): Arts Administrator (Part-Time) - Quest Theatre
Quest Theatre (Calgary/Moh'kinsstis) is searching for a part time (20 hours per week) arts administrator to join our small team. The successful candidate will support many aspects of the organization, particularly in the areas of:

Administration, documentation & research (approx. 50%)

Event Planning and Execution (approx. 10%)

Job Description Administrative tasks as required to support Director of Business Operations, Artistic Director, Program Coordinators, Marketing Coordinator, Board of Directors, and other team members. Tasks may include:

Maintain and create lists/documents/spreadsheets to help in the everyday operation of Quest Theatre, including being a primary user of our customer relationship management system (currently, Theatre Manager) and maintaining confidential financial and statistical records for all activities

Maintain an orderly archive and filing system

Support statistical and financial reporting requirements of the organisation

Provide administrative support for programming as required

Coordinate team meetings and training activities as required





Payment and donation processing, including issuing receipts/confirmations

Manage Quest Theatre's fleet of vehicles

Assist with paperwork such as contracts, police checks and releases

Problem solve, research solutions, and make recommendations on areas of need for the organisation

Customer Service & Communication

Managing incoming and outgoing communications for the organisation

Maintaining relationships with key patrons & stakeholders

Find and gather in-kind donations

Research potential grants, donors, funders, and sponsors

Assist with preparations of fundraising applications

Assist in the creation of sponsorship, grant and donor packages and reports

Individual donor campaign planning and execution

Ensure that supporters are recognised in accordance with agreements and thanked when appropriate

Event Participation & Planning for various events through the season

Attend events and meetings on behalf of Quest Theatre

Assist in the planning and execution of Quest Theatre events

#J-18808-Ljbffr

📌 Jobs (Calgary): Arts Administrator (Part-Time) – Quest Theatre
🏢 Theatre Alberta
📍 Alberta