Nanaimo Ladysmith Public Schools (NLPS) is seeking a skilled and detailedPayroll and Benefits Specialist to support and join its Payroll Team, in a continuing and full-time capacity Under the general direction of the Manager of Payroll and Benefits, or designate, the Payroll & Benefits Specialist performs a variety of duties in accordance with legislation, collective agreements, perks entitlements, and employment contracts as well as established practices and procedures in payroll and perks administration and general accounting. Work is performed under general direction, with independent assessment and action required. The Payroll and Benefits department is responsible for administering payroll and perks to multiple union and non-union employee groups, along with their dependents and beneficiaries.

Join Our Team

NLPS resides within the traditional territories of the Snuneymuxw, Snaw-naw-as and Stz'uminus First Nations and is a proud community partner with the Tillicum Lelum Aboriginal Friendship Centre and the Mid Island Metis Nation.

Employing more than 2,200 professionals all committed to the education of more than 15,000 students, all NLPS staff are integral to the excellent education system and the positive workplaces within the district; supporting the Strategic Plan Goals of Student Success, Student and Employee Wellness, and Truth and Reconciliation.

Learn more about who we are and

what we offer
on our website at www.sd68.bc.ca

About the Role

Primary Duties and Responsibilities

1. Process, calculate, code, reconcile and transmit multiple payrolls using timesheets, web interfaces and other source material in accordance with established wage rates, salaries, allowances, advantages,



and deductions within the required deadlines and in compliance with legislation, collective agreement, district policies, and employment contract language and standard practice.
2. Provide high level of communication and provide timely and accurate information, including documents to staff, as well as other internal and external stakeholders regarding all payroll and benefits related matters.
3. Monitor, apply and process applicable legislative, contractual, and collective agreement requirements such as sick leave, vacations, statutory holidays, benefit entitlements, pay increments, allowances, leaves, garnishments, retirements, terminations, and severance agreements.
4. Administer, complete and submit personal and payroll information via required forms to applicable benefit carriers to activate, modify, or terminate coverage, to substantiate Short
- and Long-Term Disability claims, life insurance claims, as well as submit, validate, or clarify third party insurance claims such as Employment Insurance, WorkSafeBC and auto insurance. This includes establishing and maintaining internal processes that track eligibility, usage and associated waiting periods for each of the applicable employee groups, and/or third-party providers.
5. In partnership with the Human Resources Department, process all staffing notifications to update employment status, rates of pay, hours of work, benefits entitlement,



Provincial Pension entitlement, and other applicable information required to facilitate accurate and timely payroll and benefits administration.
6. Monitor leave banks and WorkSafeBC assignments to ensure accurate pay in-line with contractual language.
7. Maintain and update the Human Resources Information System (HRIS) and Payroll, Benefit and Pension provider system databases with employee information such as, rates of pay, job classifications, mandatory and voluntary payroll deductions, benefit eligibility and associated coverage, dependent and beneficiary information, and Provincial Pension requirements, as well as any other employment information required.
8. Maintain employee records and files per Canada Revenue Agency’s (CRA) requirements, such as Payroll, Benefit, and Pension information related to the individual’s service with the district.
9. Monitor and process changes, additions, overage dependents, and cancellations for multiple employee benefit carriers. Reconcile benefit billing to employees pay history. Plan and process benefit rate changes when applicable as directed by Public Employee Benefit Trust (PEBT), Pacific Blue Cross (PBC) and Desjardins Insurance.
10. In alignment with benefit carriers’ rules and regulations, administer Benefit Continuation coverage for eligible employee groups, establish and maintain benefit bills, billing cycles, and collection of premiums, prepare and process benefit payments to the district (receive/deposit cash) and reconcile billing to payments received monthly. Monitor continued eligibility and initiate benefit cancellation or reactivation on district paid benefit plans per indivi

📌 Payroll and Benefits Specialist (Canada)
🏢 Nanaimo Ladysmith Public Schools
📍 Canada