Admin Assistant, Academic (III) - Mathematics & Statistics - Part-Time Regular/Temporary Regular Location Central Campus Open Date 2026/10/26 Job Type Limited Term (> 12 months) Close Date 2026/11/04 Employee Group Unifor Unit 1, Staff Favorite Job Department Mathematics and Statistics Full/Part Time Part-Time Salary Grade/Band Grade 6 Salary Range $26.99 - $38.03 (hourly) Job Code JD0677 Existing Vacancy Yes - Backfilling as Existing Contract Duration 12.7 Months Target Number of Openings 1 17.5 Schedule 17.5 hours per week, schedule to be discussed with the successful candidate. Education Level 2 year Community College diploma in Office Administration or related field of study. Career Level Requires 3 years of relevant experience. Job Description # JD0677 Anticipated Fill Date End of November Job Description The Department of Mathematics and Statistics is seeking a part time (17.5 hours per week) Graduate Administrative Assistant. This position will be responsible for supporting the students in the School of Computational Science and Engineering. The School of Computational Science and Engineering offers graduate students the opportunity to undertake interdisciplinary research and education programs in science, engineering and business. Major responsibilities will include: managing the graduate admissions process; managing curriculum updates and course scheduling; supporting applicants through the admission process; supporting current students with administrative processes throughout their program of study; assisting with departmental review processes; website and social media presence; coordinating and/or assisting with special events and department seminars. The successful candidate will be expected to work as part of the department's administrative team, providing back-up and assistance to other team members as required.As a Unifor Unit 1 position, this role at McMaster offers robust, market-driven compensation, benefits, retirement savings plans/pensions, paid time-off, performance and service recognition, tuition assistance for employees, tuition bursary for dependents,



and many other career development and growth opportunities. To learn more about the total rewards available to the successful candidate, please access McMaster’s Total Rewards Overview for Unifor Unit 1 employees Job Summary Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff. Purpose and Key Functions Identify and analyze problems with the program and prepare recommendations for review and approval. Investigate questions and resolve problems concerning program, curricula, and admissions. Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis. Advocate on behalf of students who require accommodations or non-standard arrangements with regards to funding and program requirements. Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation. Identify external funding opportunities and identify candidates in the program who meet the criteria for these competitions. Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences. Create financial projections and make adjustments to the program budget throughout the fiscal year.



Deliver a variety of academic program or department presentations. Review and process applications for internal and external scholarship competitions and program admission. Compile and distribute application and admission files for review by the Admissions Committee. Assess and summarize the qualifications of eligible applicants and ensure that all applications are complete. Provide updates to applicants about the status of their application. Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests. Monitor and review program registrations and liaise with other departments to process changes to student records and registration. Compile course information and update course calendar information. Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations. Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures. Provide program and admissions information to potential applicants, students and faculty. Act as a liaison between students and the various individuals and offices within and external to the department. Inform faculty of established procedures for exam preparation and grade submissions. Ensure that proper procedures are followed and deadlines are adhered to. Ensure that there are no conflicts with student timetables and work with the appropriate office to resolve course conflicts. Monitor student course registration and provide electronic permissions to allow students to enrol in limited enrolment courses. Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries. Gather and compile the paperwork required to facilitate hiring and

📌 Admin Assistant, Academic (Iii) - Mathematics & Statistics - Part-Time (Hamilton)
🏢 McMaster University
📍 Hamilton