The Virgin Trial – Alberta Theatre Projects The Virgin Trial Alberta Theatre Projects
The Virgin Trial – Alberta Theatre Projects The Virgin Trial Alberta Theatre Projects
Directed by : Glynis Leyshon
Written by : Kate Hennig
Actors Pictured : Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design : Scott Reid.
Lighting Design : David Fraser
Costume Design : Heather Moore
Photo : Benjamin Laird
Photo Credits
Directed by : Glynis Leyshon
Written by : Kate Hennig
Actors Pictured : Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design : Scott Reid.
Lighting Design : David Fraser
Costume Design : Heather Moore
Photo : Benjamin Laird
About Vertigo Theatre
Vertigo Theatre is a premiere cultural institution in Calgary and has entertained audiences for over 47 years with high-quality programming. It is the only theatre in North America that produces a season based entirely in the intrigue and mystery genre. Located at the base of the Calgary Tower, the Vertigo complex is home to our administration & ticket offices, rehearsal hall, and two performance venues. We cater to a diverse audience including young adults, students, urban professionals, and seniors.
The Ideal Candidate
Vertigo Theatre is seeking a highly personable individual with impeccable attention to detail to join our team. The Admin & Facilities Coordinator position is an integral member of the administrative team, who is able to undertake a variety of tasks and works well under pressure. Directly supporting the Company Manager and the Executive Director, this individual is comfortable working with a high degree of activity, a fast-paced office environment, and the need to assist multiple departments throughout the year. This is an excellent chance for an individual with an interest in the arts or non-profit sector. This is an on-site position.
Duties and Responsibilities
Administration
Working at an open concept reception desk in the main office assisting all visitors and coordinating incoming and outgoing mail and shipping.
Assisting in maintaining administrative files, databases, and calendars
Ensuring that all business, liquor, and food licenses are renewed with the appropriate authorities prior to their annual deadlines
Coordination of the Executive Director and admin team schedules
Primary Board of Directors Liaison responsible for coordinating meetings, correspondence, and annual filings
Taking minutes at all board meetings and committee meetings as required
Updating,
creating and distributing company documents
Ordering supplies and coordinating deliveries as needed
Arranging couriers for rapid delivery of paperwork or packages
Overseeing the computer network and coordinating repairs and upgrades with the IT consultant
Performing preliminary troubleshooting and basic IT repairs
Planning and executing staff events
Taking excess recycling (including bar recycling) to the garbage room weekly
Researching, executing, and tracking large purchases
Oversight and upkeep of the company break rooms, including the administrative office kitchen, 2 bar serveries, and both greenrooms
Other responsibilities as determined in agreement with the Company Manager and the Executive Director
Board of Directors
Primary Board of Directors Liaison responsible for coordinating meetings, correspondence, and annual filings
Providing general administrative support to the board, such as managing records and correspondence
Preparing board meeting packages and ensuring timely and accurate information flow
Taking minutes at all board meetings and committee meetings as required
Artistic
Compiling artist lists as required
Assisting with audition processes and season contracting documentation
Development
Assisting with coordination of special events as needed
Primary liaison between the Board of Directors and development department
Marketing
Assisting the Box office with occasional ticket sales, raffle coordination, and other activities as required
Accounting
Filing and ongoing assistance to the accounting department and the Executive Director on a weekly basis
Entering cash receipts
Reconciling box office
Executing weekly/bi-weekly bank deposits
Collecting, coding and filing credit card purchase receipts
Assisting with audit preparation under the direction of the Executive Director
Facilities
Maintaining and programing door codes for all departments
Arranging fire warden training with Aspen Properties as required
Arranging security clearance for all service providers
Arranging for regularly scheduled maintenance and service (elevators, HVAC, fire extinguishers, etc.)
Reviewing the Health & Safety Plan on a regular basis
Acting as point person for Vertigo for facility-related matters as directed by the Production & Facility Manager.
Maintaining asset management and tracking for high-value equipment, including oversight of the key management system
Vertigo Theatre encourages a team-oriented environment. All personnel are required to participate in a wide range of activities or take on additional responsibilities from time to time that may be outside of the Core Responsibilities & Duties for each position.
Required Skills and Qualifications
Exceptional attention to detail and an ability to multitask
Superior written and interpersonal communication skills
Professional, calm, and engaging nature with a strong aptitude for providing high level customer service
Demonstrated ability to take initiative, work independently, and collaborate as a team member in a fast-paced environment
Proficiency and comfort with technology and utilizing a variety of applications
Previous experience with Microsoft Office, specifically Microsoft Word and Microsoft Excel
Previous experience in database management, including ticketing systems, would be an asset
Previous experience with the Google Drive system would be an asset
A keen interest in arts and culture
Class 5 driver’s license with no major infractions
Legally entitled to work in Canada
Hours
40 hours per week, Monday to Friday, 9am to 5pm, with some evenings and weekends required.
Compensation
$43,000 – $45,000 based on experience
Extended Health and Dental plan after 3 months with cost shared 50/50 between employee and employer.
3 weeks of vacation time annually and other holidays as determined by management
Please note that parking expenses are the employee’s responsibility and no designated parking is available onsite.
Start Date
As soon as possible.
Deadline to submit
Applications will be accepted until a suitable candidate is found.
Vertigo Theatre has a responsibility to create workspaces where people feel respected and can be themselves and do their best work in every capacity. With this in mind, we encourage applications from qualified individuals who identify as Indigenous, Black, POC, 2SLGBTQIA+, Disabled/People with Disabilities and/or Neurodivergent people.
If there are any potential barriers (language, disability, or any other considerations) preventing you from applying, please reach out to us at
[email protected] , and we will work with you to find a suitable application process.
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📌 Jobs (Calgary): Admin & Facilities Coordinator – Vertigo Theatre (Alberta)
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