Competition number: PF 26-017
Salary: $51,126.00 - $56,149.00/Year Job Type: Permanent Full Time Closing Date: November 5, 2026
Position Overview: Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed police reports for external clients.
JOB DUTIES AND RESPONSIBILITIES Provides synopsis of police incident reports to appropriate agency, i.e. county jail and Parole Board
Prepares summary statements for insurance companies regarding police reports
Composes a variety of correspondence with other government agencies such as Statistics Canada and Parole Board of Canada
Identifies and corrects audit errors in the records management system
Files and maintains police records
Responds to internal/external inquiries
Retrieves files and warrants for police personnel
Opens, sorts, and distributes mail




Compiles data and prepares crime incident statistics reports for Statistics Canada
Reviews and purges files in accordance with CPIC expiry dates
Archives files
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Performs general office duties as required including keyboarding and photocopying
Liaise with staff regarding the information required for Statistics Canada
Performs an annual audit for Statistics Canada
Essential Qualifications: Proficiency in Microsoft Office Systems and general office equipment
Solid organization skills
High attention to detail
Approved SaintJohnPolice Force security clearance
EDUCATION/EXPERIENCE: A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.

#J-18808-Ljbffr

📌 Administrative Assistant 3 - Records (New Brunswick)
🏢 City of Saint John
📍 New Brunswick