Cowichan Tribes Executive Assistant Reference No. TWT-EA-1026
PURPOSE: Reporting to the Ts’ewulhtun Health Center Health Director, the Executive Assistant provides a full range of administrative support to the Health Director and Associate Health Director. This is a unionized full-time permanent position that is required to work in the office and with minimal travel required.
COMPENSATION AND BENEFITS: Cowichan Tribes offers excellent health and dental perks and pension plan, with benefits eligibility beginning after one month of employment and pension plan eligibility after three months. The position includes paid training, paid vacation and paid sick leave. Depending on experience, the position starts at $31.87-$33.78 per hour ($57,995.00 - $61,480.00 annually).
RESPONSIBILITIES: Prepare documents, such as letters, correspondence, memos, contracts, reports, and proposals for the Health Director and Associate Health Director’s review and approval
Oversee all incoming and outgoing communications to keep Directors organized including emails, phone messages, reports, and internal correspondence
Keep Directors’ calendars updated, including adding events, scheduling, coordinating and rescheduling appointments as needed
Maintain electronic and paper documents and filing system
Oversee flow of information and ensure time sensitive matters are brought to the attention of Health Director and Associate Health Director
Track, and distribute a variety of internal paperwork, such as finance and human resources documents
Support the Health Director and Associate Director in a variety of reception and clerical duties such as copying, filing, and binding




Relay messages and direction to Program Managers from the Health Director and Associate Health Director
Prepare and distribute committee agendas and meeting minutes
Record and transcribe meeting minutes for a variety of committees and working groups
Coordinate meeting details, such as preparing the agenda, confirming member attendance, securing a meeting location, and other relevant details as required
Coordinate travel and accommodations for off-site meetings and training
Update and maintain department website as required
Distribute petty cash as requested
Order office supplies, furniture and equipment for the department
Coordinate community and department event details, such as agenda, participants, location, and other relevant details
Run errands for Health Director and Associate Health Director in preparation for meetings - such as purchasing groceries, and picking up supplies
Other related duties
EDUCATION AND EXPERIENCE: (please attach all required documents) Certificate in Business Administration or related is required
Diploma in Business Administration or related is considered an asset
3 years’ executive assistant experience
Minute taking experience and training is required
Experience working in a First Nations community
Satisfactory Criminal Record Check
BC Class 5 Driver’s License and Driver’s abstract
KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of proper document preparation
Knowledge of Cowichan language, culture, and teachings or willingness to learn
Extensive knowledge of Microsoft Office programs
Ability to research and compile detailed information
Well-developed written, oral, and interpersonal skills
Organizational skills
Time management with the ability to multitask different tasks simultaneously

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📌 Executive Assistant (British Columbia)
🏢 Cowichan Tribes
📍 British Columbia