Job Information
Job Title: Judicial Clerk/Senior Judicial Clerk (Open Talent Pool)

Job Requisition ID: 78727

Ministry: Justice

Location: Edmonton, Calgary, Camrose, Drumheller, Fort McMurray, Fort Saskatchewan, Grande Prairie, High Level, High Prairie, Hinton, Leduc, Lethbridge, Medicine Hat, Peace River, Red Deer, Sherwood Park, St. Albert, St. Paul, Stony Plain, Vermilion and Wetaskiwin.

Full or Part-Time: Full-Time and Part-Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent, Temporary and Wage

Scope: Open Competition

Closing Date: Open until suitable candidate(s) selected.

Classification: Judicial Clerk/Senior Judicial Clerk

Salary:

Judicial Clerk (JC): $2,090.70 to $2,645.40 bi-weekly ($54,567 - $69,044/year) $28.84 to $36.49 hourly

Senior Judicial Clerk (Sr. JC): $2,308.09 to $2,920.47 bi-weekly ($60,241 - $76,224/year) $31.84 to $40.28 hourly

Eligible employees who live and work in northern Alberta may be eligible to receive additional compensation. Please visit https://myaps.alberta.ca/Pages/My-HR/Compensation-Pay/Northern-Alberta-employee-programs.aspx

Build a career with Court and Justice Services! We offer employee supports, career growth, competitive salaries, and comprehensive benefit packages!

The Alberta Public Service provides a comprehensive total compensation package. For more information and to calculate your potential total compensation as a JC, visit https://researchapscareers.alberta.ca/careers

Curious about joining the Alberta Public Service? Click here: https://www.alberta.ca/about-the-alberta-public-service

The Court and Justice Services Division provides a wide range of resolution and court services for people involved in legal disputes. In collaboration with the courts of Alberta, Court and Justice Services provides various programs and services including educating and helping Albertans finding solutions for legal issues and navigating the court system, offering programs at no cost or a nominal charge, and administrative support to all courts in Alberta. To learn more about Court and Justice Services please visit: https://www.alberta.ca/court-and-justice-services

This competition will be used to fill current and future vacancies for wage, temporary and permanent positions in various locations across the province of Alberta. Wages/casual/on-call positions have no guaranteed hours of work.

Candidates who are successful in the selection process will be placed in a talent pool for the location(s) they have identified in the application process. The number of positions to be filled has not been identified at this time.

Role Responsibilities
The Court and Justice Services Division is seeking motivated, hardworking, and reliable individuals to join their team as Officers of the Court! Success in this role requires a strong sense of integrity, the ability to thrive in a fast-paced environment, and a passion for helping Albertans navigate the court system. We are currently creating a pool of qualified professionals for this highly respected role in the justice system throughout Alberta.

These roles are located in various locations across the province in the Alberta Court of Justice and the Court of King’s Bench. To learn more about these two levels of court please visit the links below:

Court of King’s Bench: https://albertacourts.ca/kb/home

Criminal

Civil

Family

Divorce

Wills & Estates / Bankruptcy

Alberta Court of Justice: https://albertacourts.ca/cj/home

Traffic

Civil

Criminal

Family and Youth

In this essential role, you will professionally represent the court administration, ensuring fair and equitable justice delivery. Your duties will involve a mix of courtroom, counter, and office tasks, including:

Managing administrative processes in civil and criminal court proceedings

Maintaining court records and decorum, operating the digital recording system

Handling exhibits, liaising with judiciary, lawyers, police, and the public

Filing documents in line with Alberta Rules of Court and relevant statutes

Assisting the public and legal community both in-person and over the phone

Performing data entry, court order processing, and general office duties

Acting as a non-presiding Justice of the Peace, conducting bail releases

Performing Commissioner of Oaths duties after passing a required test

Managing databases and facilitating appearances, both in-person and online

This competition will also be used to fill positions in the Provincial Hearing Office (PHO).



The PHO operates 365 days per year in Edmonton and Calgary. This includes days, nights, weekends and statutory holidays, for which you are compensated accordingly with holiday pay, banked holiday time and evening and weekend premiums. Shifts are scheduled on a six days on, three days off rotation and could include any combination of the following shifts: 3 days, 3 nights, and 3 days off. Candidates interested in the PHO would require availability for all shifts.

Travel to circuit court locations is a requirement of this role in regional locations. This may require travel in inclement weather. Some circuit locations also require flying in small aircrafts. To view the location of regional base and circuit points please visit https://albertacourts.ca/cj/court-practice-and-schedules/locations-map/location-detail/page/2

To view videos and learn more about becoming an Officer of the Court and how you can support Alberta’s justice system please visit https://www.alberta.ca/become-a-judicial-clerk

Please click on this link to view the job description for this position.

APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is key to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Other Relevant Attributes: Capability for public speaking; ability to navigate high-volume, fast-paced workloads; capacity to manage tight and coinciding timelines.

Qualifications
JC: A high school diploma plus a minimum of six months of workplace experience.

Equivalency: Some workplace experience or education considered based on 1-year of experience for 1-year of education; or 1-year of education for 1-year of experience.

Related experience that will be considered is as follows:

Experience as an Officer of the Court

Experience in an administrative role working in a Courthouse

Experience working in a legal environment in roles such as a Paralegal, Legal Assistant or Administrative Support

Experience in office administration

Experience in administrative support

Experience working in a customer service role where you had to de-escalate situations. For example, with an airline, banks, hospitals, schools or as a first responder.

Experience handling cash or accepting payments in roles such as a cashier or clerk

Sr. JC: A high school diploma plus a minimum of 18 months of related experience, including 18 months of directly related experience as a Judicial Clerk and the successful completion of the departmental Judicial Clerk training program.

Only candidates possessing JC experience may be considered at the higher classification level and salary.

Equivalency: Completion of an external Judicial Clerk training program and 12 months of experience. Some workplace experience or education considered based on 1-year of experience for 1-year of education; or 1-year of education for 1-year of experience.

Assets and Preferences will be considered as follows:

Experience as a JC or Legal Assistant/Paralegal is preferred





A Legal Assistant or Paralegal Certificate or Diploma is considered an asset.

Experience with Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN), or with the digital recording system (FTR) are assets.

Experience handling cash or accepting payment from clients as a cashier, or at a counter at a registry or bank will be considered an asset.

Experience using cloud-based conferencing technology will be considered an asset (for example Cisco based platforms, Microsoft 365, etc.).

Experience working for at least six months in a bi-lingual customer service or administrative role will be considered an asset.

Experience using digital or cloud-based filing systems.

Five or more years of experience working in a customer service role.

This position may require the successful candidate to obtain a Non-Presiding Justice of the Peace appointment. Canadian citizenship is required in order to obtain a Non-Presiding Justice of the Peace appointment. A Commissioner for Oath appointment may also be required.

If you are considered for a bilingual position a French language proficiency test will also be administered at the time of the interview to assess the candidate’s ability to speak, read and write fluently.

As part of the selection process, candidates will be asked to complete a typing assessment to verify keyboarding proficiency. Applicants must demonstrate a minimum typing speed of 40 words per minute (WPM) with at least 90% accuracy to meet the requirements of the position.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes
Full time positions work 36.25 hours per week, Monday to Friday. Overtime is often required with little or no notice as courts may run late.

Locations: Edmonton, Calgary, Camrose, Drumheller, Fort McMurray, Fort Saskatchewan, Grande Prairie, High Level, High Prairie, Hinton, Leduc, Lethbridge, Medicine Hat, Peace River, Red Deer, Sherwood Park, St. Albert, St. Paul, Stony Plain, Vermilion and Wetaskiwin.

Travel: A valid Driver’s Licence (class 5) and a reliable vehicle are required for travel to circuit Court locations in our regional offices. A driver’s abstract may be required. This may require travel in inclement weather. Some circuit locations also require the candidate to be comfortable flying in small aircrafts.

Other Job Requirements: This position requires extended periods of sitting and/or standing and the ability to lift files/exhibits up to 25 lbs.

Final candidates for this position will be asked to undergo security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Other Information: If you completed a practicum placement with Court and Justice Services, please document on your resume and include your practicum supervisor/manager as part of your reference when requested.

Internal candidates are encouraged to discuss the option of a temporary assignment with their current supervisor.

The talent pool process involves the following steps: application, interview, and referral. Candidate screening and interviews will occur periodically throughout the job posting. Interviews will be conducted virtually, with accommodations available upon request. Successful candidates will be placed in a talent pool, qualifying them for future opportunities. You may be contacted for permanent, temporary, or wage positions in your preferred location. Your application will remain active for twelve months from the date of your interview.

https://www.alberta.ca/alberta-public-service-jobs.aspx

Links and information on what the GoA have to offer to prospective employees.

Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.

Public Service Pension Plan (PSPP) - https://www.pspp.ca.

Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.

Professional learning and development - https://www.alberta.ca/professional-development-support-directive.

Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.

Positive workplace culture and work-life balance.

Leadership and mentorship programs.

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