ABOUT THE JOB

The Events Specialist coordinates the day-to-day delivery of two signature events: the Compassionate Minds Luncheon in April and the Bottom Line Conference in October. Reporting to the Manager, Development and Partnerships, the role carries out established event plans, timelines and budgets, and coordinates the operational details that create welcoming and effective experiences.

The work of this position will ensure the inclusion of the following core values and principles:

- Embracing the voice of the people with mental health and substance use/addictive behavior issues
- Promoting inclusion
- Working collaboratively
- Influencing the social determinants of health (housing and justice)
- Focusing on the mental health needs of all age groups
- Being transparent and accountable
- Using evidence to inform our work

DUTIES AND RESPONSIBILITIES

The duties and responsibilities include but are not limited to:

Signature Events:

- Coordinate the operational delivery of the Compassionate Minds Luncheon and Bottom Line Conference within established plans, timelines and budgets.
- Maintain workback schedules, task lists and deadlines; follow up on deliverables and elevate issues as needed.
- Coordinate venues, catering, rentals, audiovisual, signage, registration, suppliers and other event logistics.
- Liaise with speakers, sponsors, Community Partners, vendors, event staff, volunteers and other stakeholders.
- Work with the Database Coordinator on invitations, registration, seating, attendance and participant needs.
- Prepare briefing documents, schedules and run-of-show materials.




- Coordinate with the Donor Communications team on marketing, branded materials, and sponsor and partner recognition and deliverables.
- Prepare staff and volunteer recruitment and training materials and presentations; provide direction during events.
- Support event setup, delivery and takedown, troubleshoot issues, and anticipate operational needs.
- Coordinate post-event follow-up, evaluation, documentation and impact reporting.

Community Partner and Donor Support:

- Support the Resource Development and Special Events Coordinator with local activation of community events in Greater Vancouver.
- Coordinate local logistics, supplies, staffing, materials and on-site support under established plans and direction.
- Support donor stewardship activities, including first-time donor journeys, tribute giving, special thank-you initiatives, donor recognition and thank-you calls.
- Provide local follow-up and report updates, issues and needs to the Resource Development and SpecialEvents Coordinator and Manager, Development and Partnerships.
- Apply the Agency’s Diversity Lens and Framework for Support in all assignments associated with this role.

Event Administration and Reporting:

- Work closely with the Database Coordinator on registration,



database updates, financial administration and related reporting.
- Maintain organized event files, materials and documentation.
- Support event communications, attendance tracking and post-event follow-up.
- Work with Donor Communications to ensure materials and messaging align with organizational branding and communications.
- Handle confidential donors, partner and organizational information with discretion.
- Other duties and responsibilities may be assigned as required to support organizational events, engagement and development priorities.

ABOUT YOU

Education & Experience

- A diploma or degree in event management, marketing communications, public relations, or a related field.
- Relevant education, training or an equivalent combination of education and experience in eventmanagement, fundraising or a related field.
- Three or more years of experience in event coordination, event planning, community engagement, fundraising, donor relations or a related field.

Knowledge, Skills, and Abilities

- Experience with event registration and CRM systems; familiarity with Salesforce, Teams, Asana, Canva,SharePoint and general office software is an asset.
- Demonstrated experience coordinating events from planning through delivery and an interest indeveloping broader event management skills.
- Excellent interpersonal, written and verbal communication skills with diverse audiences.
- Robust organization, project coordination, prioritization and follow-through skills.
- Ability to work inde

📌 Events Specialist (Canada)
🏢 Canadian Mental Health Association BC Division
📍 Canada