Office Manager – Finance & Administration Community Futures South Kootenay

Location:
Greater Trail, BC Employment Type: Full-Time, Permanent

Salary:
$69,000–$75,000 annually, based on experience and qualifications Reports To: Executive Director Application Deadline: November 16, 2026 Join Our Team Community Futures South Kootenay is seeking a highly organized, detail-oriented, and motivated individual to join our team as Office Manager – Finance & Administration. This position plays a key role in supporting the financial and administrative operations of our organization. The successful candidate will be responsible for overseeing day-to-day accounting, office administration, financial reporting, and loan administration functions while supporting our team in delivering programs and services to local businesses and the community. We are looking for a proactive professional with strong financial management skills, excellent attention to detail, and the ability to manage multiple priorities in a collaborative environment.

Key Responsibilities
Financial Management & Accounting
- Manage daily accounting functions, including accounts payable, receivable, payroll-related administration, reconciliations, and financial reporting.
- Assist with budgeting, financial monitoring, and project accounting.
- Maintain accurate financial records and coordinate annual audits.
- Ensure compliance with accounting standards and internal financial controls. Loan Administration
- Maintain loan records, amortization schedules, and payment processing.
- Complete loan security registrations through BC Registries.
- Prepare loan fund reconciliations and monthly, quarterly, and annual reports.
- Manage interest rate adjustments, credit reporting to Equifax, and related loan administration activities. Office Administration & Compliance
- Oversee daily office operations, administrative systems, and procedures.
- Coordinate employee onboarding, benefits administration, and record management.




- Support the Executive Director, Loans Manager, and other team members.
- Prepare financial and operational reports for the Board of Directors and funding agencies.
- Maintain compliance with organizational policies, funding agreements, and reporting requirements. Qualifications & Experience
- Diploma or degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience.
- Minimum 3–5 years of relevant accounting, financial administration, or office management experience.
- Strong knowledge of accounting principles, financial reporting, and reconciliations.
- Proficiency in Microsoft Office, particularly Excel.
- Excellent organizational, communication, and problem-solving skills.
- Ability to work independently, manage deadlines, and maintain confidentiality. Preferred
- Experience with Xero accounting software.
- Experience in loan administration, financial services, or lending programs.
- Familiarity with community economic development organizations or non-profit operations.
- Knowledge of project accounting and property financial management.
- Experience with funding agreements, government reporting, and grant-funded programs.
- Experience with employee benefits administration and human resources processes.

What We Offer

- Competitive annual salary of $69,000–$75,000.
- Comprehensive benefits package.
- Professional development opportunities.
- Supportive, collaborative work environment.
- Opportunity to contribute to local business growth and community economic development.

How to Apply
Please submit your résumé and cover letter to [email protected] by November 16, 2026. Community Futures South Kootenay is an equal prospect employer committed to fostering a diverse and inclusive workplace. Accommodations are available throughout the recruitment process upon request. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Pay: $69,000.00-$75,000.00 per year Work

Location:
In person

📌 Office Manager (Trail)
🏢 Community Futures South Kootenay
📍 Trail