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The Virgin Trial – Alberta Theatre Projects The Virgin Trial
Alberta Theatre Projects

Directed by : Glynis Leyshon
Written by : Kate Hennig
Actors Pictured : Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design : Scott Reid.
Lighting Design : David Fraser
Costume Design : Heather Moore
Photo : Benjamin Laird

Photo Credits

Directed by : Glynis Leyshon
Written by : Kate Hennig
Actors Pictured : Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design : Scott Reid.
Lighting Design : David Fraser
Costume Design : Heather Moore
Photo : Benjamin Laird

Job (Edmonton): Interim Operations Manager – Workshop West Playwrights’ Theatre
Job (Edmonton): Interim Operations Manager – Workshop West Playwrights’ Theatre
POSITION STATUS: Full-Time Temporary Employment: 12-15 months

REPORTS TO: Artistic Producer

SALARY: $50,000-$55,150

POSTING DATE: December 17, 2021

CLOSING DATE: January 16, 2022

TARGET START DATE: February 14, 2022

ORGANIZATIONAL OVERVIEW:

A not-for-profit organization and registered charity, Workshop West Playwrights’ Theatre (WWPT) is a professional, Edmonton-based theatre company that supports, develops, and champions the work of playwrights in Alberta and across Canada at all experience levels. The company acts as a launch pad for works that illuminate issues important to our time, reflect the diversity of our country, advance equity, and build community. WWPT connects Albertans to skilled theatre that is daring, diverse and dynamic, including mainstage productions, a recent play festival, play readings, classes, workshops, residencies, vibrant outreach, and public engagement initiatives. We serve our community by providing quality artistic programming created by local artists at affordable prices and opportunities for artistic development and playwriting education to artists and the public.

POSITION SUMMARY:

WWPT is currently recruiting for an Interim Operations Manager to maintain the organization’s ongoing operations, programming initiatives, project management, and development planning during a maternity leave. This includes being responsible for the day‑to‑day administration, financials, and operations of WWPT.

The Operations Manager reports to and supports the Artistic Producer in carrying out WWPT’s mission and advancing the organization’s current strategic priorities, including facility management of a theatre venue.

JOB DESCRIPTION:

Administrative and Operational Management

Daily operations and functions of the organization





Basic day‑to‑day office systems management

Maintaining records, databases, memberships and subscriptions

Professional Association of Canadian Theatres (PACT) and Canadian Actors’ Equity Association (CAEA) business including contracts, cheques, production registrations

Other artist contracts and payments

Overseeing payroll in tandem with a bookkeeper

CRA/WCB Business

Basic day‑to‑day office systems management

Collaborate and generate final reports to granting agencies

Insurance renewals

Monitoring annual operating budget, and project budgets

Managing daily company finances, including processing accounts receivable, accounts payable, payroll, remittance of payroll deductions, banking and managing cash flow, tracking deficit plan

Prepare operations reports for the Board of Directors

Works with a bookkeeper to maintain the company’s financial records (unless candidate has bookkeeping experience)

Ensures compliance with CRA Charities and AGLC guidelines

Community Relations

With the Artistic Producer and the Community Outreach and Audience Relations staff member: assist to implement communication schedules and campaigns

In collaboration Artistic Producer and the Community Outreach and Audience Relations staff member: plan, implement and oversee marketing and promotion initiatives

In collaboration with the Artistic Producer and the Community Outreach and Audience -Relations staff member: organize and administer outreach activities

Development/Planning

Working with the Artistic Producer, assist in the creation and implementation of both short and long‑term projects

Working with the Artistic Producer and the Community Outreach and Audience Relations staff member, assist with maintaining donor stewardship and engagement

Grant writing and reporting

Collaboration on development strategies

Create and implement fundraising plans with the Artistic Producer and Community Outreach and Audience Relations staff member

Lead and develop new revenue‑generating initiatives with individuals, corporations, and foundations

Project Management

Management of contract staff in coordination with the Artistic Producer

Overseeing the logistics and planning of all company events

Assist in preparing upcoming budgets

Negotiations with contractors and presenters




Manage and oversee the execution and reconciliation of production expenses, as well as tracking and processing revenues

Marketing

Working with the Artistic Producer and the Community Outreach and Audience Relations staff member to assist in the implementation of marketing plans

Facility

Rentals, bookings, invoicing

Overseeing maintenance & cleaning contractors

Liaison with service providers and Landlord

ADDITIONAL QUALIFICATIONS/EXPERIENCE:

Minimum 2 years experience in a relevant field(s) preferred

Knowledge and understanding of Edmonton’s arts and culture sector is an asset

Strong multi‑tasking abilities and the ability to work in a fast‑paced work environment with many competing priorities

Strong communication skills, both written and oral

Financial and project Management experience with strong attention to detail, process, and documentation

Ability to learn and adhere to established processes, as well as develop new processes as required

Familiarity with Microsoft Office Applications (Windows and Mac OS).

Familiarity with Quickbooks or another bookkeeping system is an asset

Working experience with database systems is an asset

Demonstrated experience and success working with communities in program support, fund development, community development, and/or outreach

WORK ENVIRONMENT:

WWPT has moved to a hybrid operational model through the COVID 19 pandemic, with a flexible work‑from‑home and office schedule, however more time at the venue/offices is required. There is regular contact with stakeholders and the public through digital platforms, and in‑person at the WWPT theatre venue and offices, as well as around Edmonton on occasion. This position will involve occasional evening and weekend work.

PHYSICAL REQUIREMENTS:

There are some physical requirements such as setting up of tables and chairs for meetings/rentals, moving production or meeting‑related items in and out of vehicles, and travelling off‑site to other locations to make purchases.

As an equal opportunity and inclusive employer, WWPT welcomes applications from all qualified individuals. We thank all applicants in advance, however, only candidates selected for an interview will be contacted.

Theatre Alberta does not necessarily endorse the organizations and/or individuals submitting Classified listings on our site. It is the responsibility of each patron using the Theatre Alberta Classifieds to research the integrity of the organizations who submit listings to which they are applying/responding and to verify specific information, especially pertaining to the job/audition listings and youth listings.

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📌 Job (Edmonton): Interim Operations Manager – Workshop West Playwrights’ Theatre (Alberta)
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