Team: Works alongside a second Warehouse Administrator in a shared, co-coverage roleWork Arrangement: On-SiteEmployment Type: Full-timeSalary Range: $50,000 – $55,000Join Our Warehouse Administration Team!We are seeking a reliable and personable Warehouse Administrator to join our warehouse and operations team. You'll work alongside a second Administrator in a similar co-role; while day-to-day ownership will differ slightly, you'll both know all aspects of the role and support and cover for each other, so teamwork and open communication are essential.This role keeps inbound and outbound shipments moving on schedule, maintains accurate order and shipping documentation, and ensures clear communication between clients, carriers, and warehouse personnel. We're open to candidates who are newer to warehouse environments — what matters most is people skills, ambition, and reliability. Systems experience of any kind is a strong asset; we'll teach the specifics of our processes and platforms.Success in this position is defined by accuracy, reliability, and consistent communication. If you're organized, personable, and looking to build a strong foundation in logistics operations as part of a supportive team, this may be the opportunity for you.Role PurposeProvide administrative support to the warehouse and operations team by coordinating inbound and outbound shipments, managing scheduling activities, and maintaining accurate order and shipping documentation. Support smooth warehouse flow and efficient labour utilization through proactive scheduling and communication, and ensure timely communication between clients, carriers, and warehouse personnel to maintain strong customer satisfaction and operational efficiency.Key ResponsibilitiesScheduling and CoordinationManage and own all inbound and outbound appointment schedulingConfirm and communicate daily schedules to the warehouse team in advance, balancing appointment volume against available labour to prevent dock congestionOrder Processing and DocumentationEnter, create,



and close inbound and outbound orders in Synapse (WMS); ensure data accuracy toprevent mis-shipments and support on-time fulfillmentPrepare and process shipping, receiving, and inventory documents including invoices, packing slips, BOLs, and delivery notesMonitor weekly supply levels to ensure operational continuityClient and Carrier CommunicationLiaise with clients, carriers, transportation providers, and drivers regarding appointments, shipment updates, and order modificationsRespond promptly to customer inquiries, scheduling changes, and operational requestsBuild positive working relationships with carrier administrators and client plannersOperational and Administrative SupportSupport warehouse staff by resolving administrative issues and maintaining efficient workflow communicationAssign picking and operational tasks to warehouse team members as directed by operational prioritiesMonitor daily and future work volumes to support labour planning and operational readinessSystems, Compliance, and AccuracyMaintain accurate records and data integrity within the WMS and Microsoft Office systemsFollow all workplace safety policies, warehouse protocols, and PPE requirementsEscalate safety concerns, SLA risks, policy violations, and operational disruptions to leadership promptlyWhat Success Looks Like0 to 3 MonthsGain a working understanding of client requirements for scheduling, shipping, and receivingAchieve basic proficiency in Synapse: create and enter orders, perform lookups, close orders, and print BOLs and packing listsBuild relationships with the warehouse team, clients, and carrier contactsOperate in Synapse with minimal supervision, with no missed SLAs or client escalations related to scheduling3 to 6 MonthsPerform all role responsibilities independently,



escalating to warehouse leadership for edge cases onlyDemonstrate a strong understanding of order workflow and dock/warehouse team time managementCommunicate daily task requirements and scheduling information with ease and confidenceMaintain carrier and client satisfaction with on-time deliveries and pickups6 to 12 MonthsComplete all required tasks without supervision, handling full daily volume and throughput with no errorsDemonstrate initiative by actively supporting the warehouse team beyond immediate role requirementsManage all Synapse order processing, scheduling, and client/carrier communication confidently and independentlyMaintain zero missed orders or data entry errors leading to mis-shipmentsRequired ExperienceHigh school diploma requiredSome experience in a warehouse, distribution, or logistics environment is an asset, but is not required, we'll teach the specificsSystems experience of any kind (a WMS, ERP, POS, or similar system) is a strong asset; quick learners are encouraged to applyStrong people skills, ambition, and reliability. Someone who works well as part of a close, collaborative teamProficiency in Microsoft Office (Outlook, Excel, Word)Strong written and verbal communication skills in EnglishAttention to detail and strong time management; punctual and dependableWarehouse and shipping office setting with a mix of steady, reactive, and deadline-driven work, including seasonal peaks and frequent interruptionsApproximately 50% team-oriented, 50% independent workPPE is mandatory, MHE traffic is present, regular interaction with delivery drivers is expected, and normal warehouse noise levels applyMinimal travel; timing and reliability are criticalThis role requires reliability, attention to detail, and consistent follow-through in a structured and fast-paced environment.Compensation and Benefits2 weeks' vacation entitlement to startOpportunities for professional growth, including progression toward a Warehouse Supervisor roleA collaborative, supportive, and performance-driven team cultureWe thank all applicants; however, only selected candidates will be contacted.Accommodations are available throughout the hiring process.AI is not used in screening or selection.

📌 Warehouse Administrator (Vaughan)
🏢 Varius Business Solutions
📍 Vaughan