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About Vertigo Theatre
Vertigo Theatre is a premiere cultural institution in Calgary and has entertained audiences for over 47 years with high-quality programming. It is the only theatre in North America that produces a season based entirely in the intrigue and mystery genre. Located at the base of the Calgary Tower, the Vertigo complex is home to our administration and ticket offices, rehearsal hall, and two performance venues. We cater to a diverse audience including young adults, students, urban professionals, and seniors.

The Ideal Candidate
Vertigo Theatre is seeking a highly personable person with impeccable attention to detail to join our team. The Admin & Facilities Coordinator position is an integral member of the administrative team who is able to undertake a variety of tasks and works well under pressure. Directly supporting the Company Manager and the Executive Director, this individual is comfortable working with a high degree of activity, a fast-paced office environment, and the need to assist multiple departments throughout the year. This is an excellent opportunity for an individual with an interest in the arts or non-profit sector. This is an in office position.

Duties and Responsibilities
Administration

Working at an open concept reception desk in the main office assisting all visitors and coordinating incoming and outgoing mail and shipping

Assist in maintaining administrative files, databases, and calendars

Ensure that all business, liquor, and food licenses are renewed with the appropriate authorities prior to their annual deadlines

Coordination of the Executive Director and admin team schedules

Primary Board of Directors Liaison responsible for coordinating meetings, correspondence, and annual filings

Takes minutes at all board meetings and committee meetings as required

Updating, creating, and distributing company documents

Order supplies and coordinate deliveries as needed

Arrange couriers for rapid delivery of paperwork or packages

Oversee the computer network, coordinating repairs, and upgrades with the IT consultant

Performing preliminary troubleshooting and basic IT repairs





Plan and execute staff events

Take excess recycling (including bar recycling) to the garbage room weekly

Research, execute, and track large purchases

Ensure smooth operation of the office by collecting and sorting mail, answering the main phone line, and removing recycling to the main building’s receptacle

Oversight and upkeep of the company break rooms including the administrative office kitchen, 2 bar serveries, and both greenrooms

Other responsibilities as determined in agreement with the Company Manager and the Executive Director

Artistic

Compiling artist lists as required

Development

Assist with coordination of special events as needed

Production

Assist the Technical Director with asset management and tracking of high-value equipment including oversight of the key management system

Marketing

Assisting the Box office with occasional ticket sales, raffle coordination, and other activities as required

Accounting

Filing and ongoing assistance to the accounting department and the Executive Director on a weekly basis

Entering cash receipts

Reconciling box office

Executing weekly/bi-weekly bank deposits

Collecting, coding, and filing credit card purchase receipts

Assisting with audit preparation under the direction of the Executive Director and Company Manager

Facilities

Maintaining and programming door codes for all departments

Arranging deputy fire warden training with Aspen Properties

Arranging security clearance for all service providers

Arranging for regularly scheduled maintenance and service (elevators, HVAC, fire extinguishers, etc.)

Reviewing regularly the Health & Safety Plan

Point person for Vertigo for facility-related matters as directed by the Production & Facility Manager.

Vertigo Theatre encourages a team-oriented environment.



All personnel are required to participate in a wide range of activities or take on additional responsibilities from time to time that may be outside of the Core Responsibilities & Duties for each position.

Required Skills and Qualifications

Exceptional attention to detail and an ability to multitask

Superior written and interpersonal communication skills

Qualified, calm, and engaging nature with a strong aptitude for providing high level customer service

Demonstrated ability to take initiative, work independently, and collaborate as a team member in a fast-paced environment

Previous experience with Microsoft Office, specifically Microsoft Word and Microsoft Excel

Previous experience in database management, including ticketing systems would be an asset

Previous experience with the Google Drive system would be an asset

Keen interest in arts and culture

Class 5 driver’s license with no major infractions

Legally entitled to work in Canada

Hours
40 hours per week, Monday to Friday, 9am to 5pm, with some evenings and weekends required.

Compensation

$43,000 – $45,000 based on experience

Extended Health and Dental plan after 3 months with cost shared 50/50 between employee and employer.

3 weeks of vacation time annually and other holidays as determined by management

Please note parking expenses are the employee’s responsibility and no designated parking is available onsite.

Start Date
As soon as possible.

Deadline to submit
Applications will be accepted until a suitable candidate is found.

Vertigo Theatre has a responsibility to create workspaces where people feel respected and can be themselves and do their best work in every capacity. With this in mind, we encourage applications from qualified individuals who identify as Indigenous, Black, POC, 2SLGBTQIA+, Disabled/People with Disabilities and/or Neurodivergent people.

If there are any potential barriers (language, disability, or any other considerations) preventing your from applying, please reach out to us at [email protected] and we will work with you to find a suitable application process.

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📌 Jobs (Calgary): Admin & Facility Coordinator – Vertigo Theatre (Alberta)
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