Is this role right for you? In this role you will: Provide senior-level administrative, calendar, and time management support to one or more senior executives.

Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.

Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals.

Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.

Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.

Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.

Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.

Processing expense reports, keeping track of standard expenditures and billing records.

Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.

Contribute to administrative process improvements and ensure alignment with global policies and business controls.

Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required.

Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:



Minimum of 3 years experience as an administrative assistant.

Advanced knowledge of Microsoft Office Suite (Word, Excel and Power

Point).

Experience working in large, complex organizations with extensive stakeholder management.

Impeccable organizational skills, autonomy, and solution-oriented attitude.

High level of discretion required when dealing with confidential matters.

Strong ability to effectively perform in a complex, high changing workplace.

Solid time management, communication, and presentation skills.

What’s in it for you? A rewarding career path with diverse opportunities for professional development An organization committed to making a difference in our communities – for you and our customers. A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day.

Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank.

We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone.

Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive workplace while meeting accessibility requirements.

📌 Executive Assistant, International Banking (Spanish) (Toronto)
🏢 Scotiabank
📍 Toronto