Work Term: Permanent Work Language: English Hours: 32 hours per week Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 years Tasks Arrange and co-ordinate seminars, conferences, etc.
Assist with staff consultation and grievance procedures Coordinate the flow of information within the team Direct and control daily operations Motivate staff Plan and control budget and expenditures Plan and organize daily operations Train staff Train other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Provide customer service Maintain and manage digital database Consult with clients after sale to provide ongoing support Assign, co-ordinate and review projects and programs Supervision 3-4 people Computer and technology knowledge Google Docs MS Excel MS Outlook MS Power
Point MS Windows MS Word Adobe Photoshop Social Media MS Access MS Office Quick Books Technical terminology Business Area of specialization Correspondence Reports and records Contracts Statistics Financial statements Invoices Manuscripts, publications or theses Charts, tables, graphs and diagrams Work conditions and physical capabilities Fast-paced setting Work under pressure Tight deadlines Attention to detail Repetitive tasks Large workload Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Accurate Client focus Reliability Time management Quick learner Employment terms options Morning Day Overtime available Support for newcomers and refugees Participates in a government or community program or initiative that supports newcomers and/or refugees Offers mentorship programs that pair newcomers and/or refugees with experienced employees Support for youths Participates in a government or community program or initiative that supports youth employment Offers mentorship, coaching and/or networking opportunities for youth Support for Indigenous people Participates in a government or community program or initiative that supports Indigenous people Offers mentorship, coaching and/or networking opportunities for Indigenous workers