Job ID: 3 In-person (Moose Jaw, SK) | Full time Address: RR 280 Hwy #1 West, Box 40, Moose Jaw, SK S6H 4N7, Moose Jaw, Saskatchewan #### Description The Opportunity JGL is seeking a professional, organized, and people-focused Receptionist & Office Coordinator to serve as the first impression and central hub of our office. This role is the front line of our organization. You are the first voice on the phone and the first face people see when they walk through the door, setting the tone for the entire experience. Beyond reception, this is a dynamic role that supports the day to day flow of the office. From managing calls and coordinating visitors to supporting administrative and operational needs, you play a key role in keeping everything running smoothly. Reporting to the Manager, Administration, you will work closely with teams across the organization to ensure a consistent, professional, and welcoming environment. This role offers a natural rhythm, balancing busy, fast paced moments with time to stay organized, get ahead, and proactively support the team. This is an in office role, Monday to Friday, with

working hours
of 7:45 AM to 4:45 PM to ensure consistent coverage throughout the day. If you enjoy variety, take pride in creating a great experience for others, and like being at the center of the action, this role is for you. About JGL At JGL, everything we do starts with understanding. We take the time to know our customers, our people, and our business, so we can provide meaningful advice and work together to deliver real results. Rooted in agriculture and built on strong relationships, trust, and integrity, JGL has grown into a diversified agri-business supporting producers across Western Canada and beyond. Our strength comes from how we work, not just what we do. Our people are at the center of that. We are committed to creating an environment where employees feel supported, connected, and set up for success. The experience within our workplace matters,



and this role plays an important part in shaping that experience every day.

Key Responsibilities
Front Office and First Impressions
- Act as the first point of contact for all visitors, clients, and incoming communications
- Manage a multi-line phone system, acting as a central switchboard for the organization
- Answer, screen, and direct calls with accuracy, professionalism, and confidence
- Triage calls effectively and ensure messages are clear, timely, and followed up on
- Welcome visitors and ensure a positive, professional experience from arrival to departure
- Maintain a clean, organized, and welcoming reception and common areas
- Coordinate meeting room bookings, including setup and reset
- Support visitor tracking and general office awareness Office Coordination and Operations
- Oversee the day to day flow of the office to ensure a smooth and efficient environment
- Manage office, kitchen, and facility supplies, ensuring availability and cost awareness
- Coordinate vendors including cleaning, maintenance, and office equipment providers
- Support building access including keys and general office setup
- Handle incoming and outgoing mail, courier deliveries, and packages
- Complete regular mail, bank, and light errand runs to support office operations
- Assist with travel coordination and workspace organization
- Support internal and corporate events as needed Administrative and Team Support
- Provide administrative support across multiple departments based on business needs
- Maintain organized filing systems and accurate records, both digital and physical
- Update directories, contact lists, and internal systems
- Support data entry,



reporting, and document tracking
- Assist during peak periods, projects, or audits to support the broader team Accounting and Operational Support
- Assist with invoice tracking, coding, and documentation
- Support tracking and reconciliation of office related expenses
- Maintain organized records to support reporting and audit requirements Systems and Office Support
- Provide first level support for office technology including printers and meeting rooms
- Coordinate with external vendors for maintenance and troubleshooting
- Support team members with general office systems and tools What You Bring
- 1 to 3 years of experience in a receptionist, office administrator, or similar role
- Experience managing a phone system or switchboard style setting is an asset
- A professional, welcoming presence with strong communication skills
- Highly organized with strong attention to detail
- Ability to manage multiple priorities in a dynamic environment
- A proactive approach with a strong sense of ownership
- Comfortable working with all levels of the organization including leadership and ownership
- Proficiency in Microsoft Office including Outlook, Word, Excel, and Teams
- Experience with basic accounting or administrative systems is an asset Why Join JGL At JGL, we believe our business grows when our people do. You will be part of a collaborative and supportive environment where your role truly matters. You are not just supporting the office; you are shaping the experience people have every day. This is an opportunity to take ownership, build strong relationships, and be a key part of a team that values professionalism, trust, and working together. Apply Today If you are ready to take on a role that blends people, organization, and day to day operations, we would love to hear from you. We thank all applicants for their interest in joining JGL. Only those selected for an interview will be contacted.

📌 Receptionist & Office Coordinator (Moose Jaw)
🏢 JGL
📍 Moose Jaw