Who We Are: Built by passionate sales professionals, WeConsign Equip helps business owners across Canada sell their heavy trucks, trailers and machinery through our online consignment platform. Our account managers, experienced in industries from oil and gas to construction and forestry, travel to sellers locations to photograph, film and advertise their equipment. Sellers control the price and terms, and we handle the sale efficiently and professionally from start to finish. Job Summary: We’re seeking a detail oriented bookkeeper who can keep our books in order and support the business through payroll, HR and office administration. Reporting directly to ownership and supporting both the Sales and Operations teams, you will put bookkeeping first, owning our day-to-day finances from customer payments and sales payouts to vendor bills, payroll and monthly reporting. Alongside that, you will handle sales paperwork and core HR administration and keep the office running smoothly.

Key responsibilities
Bookkeeping and financial reporting
- Maintain accurate, up-to-date financial records in QuickBooks, and enter daily transactions and categorize expenses
- Monitor ACH banking activity and record and reconcile day-to-day customer payments
- Prepare invoices, consulting fee statements, commission invoices and full-payment receipts
- Set up payouts to customers and lienholders on completed sales
- Process vendor payments, reconcile and pay company credit cards
- Review employee and company expenses for accuracy, coding and receipts under the WCE expense policy
- Prepare the cash flow forecast and monthly Profit & Loss statement
- Report profit and loss by account manager and flag trends or cash concerns to ownership
- Remit GST/PST payments on time and keep supporting records organized for filings and year-end Payroll
- Prepare payroll accurately and on time




- Calculate account manager commissions and prepare employee commission statements
- Prepare and process Records of Employment (ROEs) accurately and on time Sales administration
- Prepare and coordinate consulting agreements and bills of sale
- Obtain CARFAX reports and conduct lien searches
- Update transaction details and maintain accurate sales records HR administration
- Coordinate onboarding for new employees, including employment contracts and benefits packages
- Collect onboarding documents and maintain a complete file for each employee: o Signed employment contract o Completed tax forms o Signed non-disclosure agreement (NDA) o Acknowledgement of receipt of the employee handbook o Acknowledgement of receipt of the WCE expense policy o Completed emergency contact form o Void cheque for direct deposit o Obtain Driver's abstracts o Time off and vacation requests
- Administer employee health

benefits:
coordinate with the insurance provider, manage enrolments, changes and terminations, and answer benefit questions
- Track employee birthdays and start dates, and notify management of upcoming birthdays and work anniversaries
- Coordinate performance reviews: schedule meetings with supervisors and employees, distribute and collect review forms beforehand, and follow up with the supervisor afterward to confirm any required action
- Conduct exit interviews, summarize key feedback and identify improvement opportunities for WCE Office administration




- Maintain employee calendars, including vacation schedules and review dates
- Assist with employee travel: hotels, vehicle rentals and flights
- Manage company-issued cell phones and cell phone provider Specific Skills and Qualifications (Required)
- 3+ years of full-cycle bookkeeping experience (AR, AP, reconciliations, month-end)
- Hands-on experience running payroll, including CRA source deductions, remittances and ROEs
- 2+ years administration and Human Resources experience
- Proficiency in QuickBooks, RBC Express, and strong Excel skills
- Working knowledge of GST/PST and remittance deadlines
- Experience with HR or office administration, such as onboarding, employee files or benefits
- Excellent organization and follow-through across many recurring deadlines
- Clear, professional phone manner and written communication
- Sound judgment with confidential employee and financial information Why Join WeConsign Equip? We’re a fun, high-performing, energetic team on a trajectory to the top of our industry. We believe in mentoring and supporting each employee as they work toward their personal goals.

What we offer

- Starting salary of $70,000 per year, plus perks
- Weekday schedule, Monday–Friday, 7:00 a.m.–4:00 p.m.
- In-office role in Leduc, AB
- A key role in a growing company that sells equipment across Canada and the U.
S. Salary Base Salary $70,000+

Job Type
Full-time Pay: From $70,000.00 per year Application question(s):
- Do you have two + years experience in payroll?
- Do you have experience with Human Resources?
- Do you have a minimum of two+ years experience using QuickBooks Online?
- Do you have sales administration experience?

Location:
- Leduc, AB (required) Work

Location:
In person

📌 Bookkeeper / Office Administrator (HR & Payroll) – Alberta (Leduc)
🏢 WeConsignEquip
📍 Leduc