Job Overview We are looking for a friendly, highly organized and tech-savvy assistant who enjoys solving problems, taking initiative and making things run more efficiently. This is more than a traditional administrative position. You'll play an important role in our daily operations, from welcoming visitors and managing financial administration to supporting leadership, improving processes and helping improve everyday processes. This role reports to the Controller and also supports affiliated businesses, including five retail stores and a commercial real-estate portfolio, according to assigned priorities. We're looking for someone who takes ownership of their responsibilities, is comfortable learning new systems and can independently research solutions, follow through on assignments and identify opportunities for improvement. Responsibilities
- Provide a friendly, professional first point of contact for visitors and callers, effectively managing inquiries, screening calls and maintaining a welcoming reception area.
- Manage accounts payable and accounts receivable administration, including invoice processing, payment preparation, account reconciliations, accurate financial records and routine reporting across multiple businesses.
- Coordinate and process weekly payroll for affiliated retail operations, including employee information, payroll changes and discrepancy checks, under the Controller's oversight and final approval.
- Maintain accurate business data, digital records and supporting documentation within company systems, including assisting with database updates and administrative data entry.
- Provide administrative support to the President and management team, including document preparation, research and follow-up on assigned tasks.
- Coordinate office supplies, equipment, purchasing and vendor relationships, proactively researching alternatives, comparing costs and identifying opportunities for savings.
- Assist with routine technology troubleshooting,



software support and the implementation of new systems, digital tools and AI-assisted workflows.
- Support special projects and continuous improvement initiatives by researching solutions, gathering information, preparing recommendations and following through on assigned responsibilities. Experience Required: A related post-secondary certificate or diploma, or an equivalent combination of education and practical experience. Hands-on experience with accounts payable, accounts receivable and payroll administration support. Proficiency in Microsoft Excel (including formulas, sorting, filtering and summaries) and computerized payroll/accounting systems. Experience with computerized accounting and payroll systems; QuickBooks Online experience is an asset. Strong customer service, organization, judgment, discretion and accuracy when handling sensitive information. A proactive, resourceful and solutions-oriented mindset, with the ability to work independently, take initiative and follow through on commitments. Preferred: Approximately 3 years in a combined office and financial administration role; experience serving multiple businesses or locations. Pay: $50,000.00 per year

Perks:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care Application question(s):
- Have you assisted with payroll administration, such as verifying timesheets, entering employee/payroll changes or checking discrepancies under supervision?
- Do you have a related post-secondary certificate or diploma, or an equivalent combination of education and practical experience?
- Do you have hands-on experience supporting both accounts payable and accounts receivable, including invoice and payment processing?
- Are you comfortable using Microsoft Excel formulas, sorting and filtering data, and preparing summary reports?
- Have you worked 3 or more years with computerized accounting and payroll systems in an office or finance administration role? Work

Location:
In person

📌 Accounting/Administrative Assistant (St. Catharines)
🏢 Rinaldi Homes
📍 St. Catharines