Description: Reporting to the Manager, SCM Projects, the SCM Contracts Advisor is primarily responsible for the day-to-day post-award administration of assigned project contracts. The role supports contract onboarding, performance meetings, change management, cost and documentation tracking, supplier performance monitoring, issue follow-up and contract close-out. Based on workload and business needs, the incumbent may also support or carry out end-to-end sourcing activities, including bid preparation, bid process coordination, evaluations, negotiations, approvals and contract award.

Roles & Responsibilities

1. Contract Administration

- Administer assigned project contracts in accordance with Client SCM policies, procedures, contract terms, approval requirements and records-management standards.

2. Post-Award Contract Setup and Administration

- Review awarded contracts and supporting documents to understand scope, commercial and legal terms, deliverables, roles, reporting requirements, cost and schedule requirements and change-management procedures.
- Create and maintain contract files, change logs, key contact lists and other required trackers;
- Coordinate supplier onboarding and kick-off meetings with PMT, CMT and other project representatives;
- Prepare and maintain meeting agendas, minutes, action logs, approval/signature packages, and other contract documentation.

3. Contract Performance, Cost, Change Management and Close-Out

- Coordinate supplier performance and progress meetings, review required reporting with project stakeholders, and document actions, risks, and outstanding items.
- Monitor supplier performance against contractual requirements, project milestones, cost, schedule, and established performance measures




- Manage and track requests for information, contract changes, amendments and change orders; ensuring documentation is appropriately reviewed, approved, executed, and recorded.
- Track contract values, commitments, forecasts, spend, purchase order values, and other supporting cost information; identify and follow up on discrepancies.
- Work with suppliers and internal stakeholders to resolve contract, cost, schedule, performance, and commercial issues, escalating risks or concerns when required.
- Coordinate offboarding and contract close-out activities, including outstanding changes, final documentation, supplier performance feedback, completion requirements, and file closure.

4. Sourcing and Award Activities

- Support or execute end-to-end sourcing activities as required, including preparing bid packages, issuing competitive events, coordinating bidder questions and evaluations, supporting negotiations, preparing award recommendations, obtaining required approvals, and issuing awards.
- Maintain accurate and complete sourcing and contracting documentation within applicable systems and perform other related duties as assigned.

Competencies

- Strong organizational skills and attention to detail, with the ability to maintain accurate documentation, records and contract files.
- Working knowledge of contract administration,



sourcing, commercial processes, and legal terms and conditions, with an understanding of how contractual requirements apply to day-to-day activities.
- Ability Ability to review and analyze information, identify risks or gaps, exercise sound judgement, and determine when follow-up or escalation is required.
- Clear and professional written and verbal communication skills, with the ability to prepare concise correspondence, reports, meeting minutes and other commercial documentation.
- Strong interpersonal and collaborative skills, with the confidence to work effectively with project teams, suppliers and internal stakeholders.
- Ability to manage multiple priorities, take ownership of deliverables and meet deadlines in a fast-paced and changing project workplace.
- Demonstrates professionalism, accountability and a practical, solutions-focused approach to resolving day-to-day contracting and commercial matters.

Qualifications

- Must be legally entitled to work in Canada;
- Post-secondary education in supply chain management, business, engineering, construction management or a related discipline; an equivalent combination of education and relevant experience may be considered.
- Five or more years of experience in contracts, procurement, supply chain or project support, including post-award contract administration;
- Experience supporting sourcing events, bid evaluations, contract changes, supplier performance meetings and contract close-out is preferred;
- Proficiency with Microsoft Office applications and experience using ERP, e-sourcing, contract management, document management or electronic signature systems;

📌 Contract SCM Projects Contracts Advisors III (Calgary)
🏢 Petroplan
📍 Calgary