Who we are

Since 1987, Access has designed, built and installed signage, awnings and branded environments for retail chains, national accounts and commercial clients across Canada and the US. Everything happens under one roof: sales, estimating, project management, permits, manufacturing, installation and service.

The role

You'll be the administrative right hand to our CEO, Zack Colavecchio, and the person who keeps the office running. Roughly 60% executive support, 25% office coordination and 15% reception. You'll work alongside our team of AI assistants, which handle drafts, summaries and email triage. You bring the human judgment, the follow-through and the personal touch.

What you'll do

Executive support (60%)

- Manage and protect the CEO's calendar; schedule internal meetings
- Work the priority inbox folders, edit drafts and chase follow-ups
- Prepare meeting packages and logistics
- Run a short daily priorities huddle and keep the task board current (monday.com)
- Put together the end-of-day summary

Office coordination (25%)

- Supplies, vendors and facilities, within a set budget
- Follow up on team requests
- Event, visit and travel logistics

Reception (15%)

- Greet visitors and clients, answer phones, handle mail and deliveries




- Coordinate customer pickups with project managers

What we're looking for

- 5 years in an administrative or executive support role
- Fluent spoken and written French and English (clients and vendors across Canada and the US)
- Very comfortable with Outlook, Teams and cloud tools
- Organized, reliable and discreet with confidential information
- Sound judgment: you know when to act and when to check first
- A warm, professional presence at the front desk

Nice to have

- Experience with monday.com
- Genuine interest in AI tools and automation
- Background in construction, manufacturing or signage

What we offer

- Salary: [to be confirmed]
- Benefits: [to be confirmed]
- A structured 30-day onboarding
- A key role next to the CEO of a growing, tech-forward company

Location and schedule

1280 Rue Nobel, Boucherville, QC · In office · [Monday to Friday, hours to be confirmed] · Start date: [to be confirmed]

How to apply

Send your resume and a few lines about yourself to [email protected] with "Executive Assistant" in the subject line. Only selected candidates will be contacted.

Pay: $50,000.00-$60,000.00 per year

Work Location: In person

📌 Executive Assistant to the CEO & Office Coordinator (Boucherville)
🏢 Access Signs
📍 Boucherville