The Ontario Association of Architects (OAA) is a self-regulating, not-for-profit organization that is governed by the Architects Act, a statute of the Government of Ontario. Its principal object is to regulate the practice of architecture.

Position Summary

Reporting to the Deputy Registrar, the Regulatory Clerk will provide support to statutory committees, compliance matters, and act enforcement.

Responsibilities

Support the statutory committees in fulfilling their obligations and carrying out their functions, including meeting preparation, scheduling, documentation, and recordkeepingAssist with committee training and orientation regarding OAA policies, protocols, guidelines, positions and relevant legislationCoordinate the hearings for the Discipline Committee and the Registration CommitteeCoordinate the assessments conducted by the Experience Requirements CommitteeSupport the administration of all statutory committeesDraft the decisions, orders and reasons for the Complaints Committee and Experience Requirements Committee, as requiredReview and analyze records of investigation for completeness and prepare materials for consideration by the statutory committeesDraft correspondence and documents, including undertakings and agreements, requests for expert opinions, requests for further information, allegations and particulars of professional misconductAssist with good character assessmentsAssist with proposals to amend or update policies and procedures that impact the operations of the statutory committeesSupport the administration of the Complaints CommitteeDraft content/summaries for publication on the OAA’s websiteResearch regulatory matters and matters related to the administration of the Architect Act and its regulationsProvide support for Act Enforcement mattersAdminister processes relating to non-compliance with the OAA Continuing Education program, including correspondence, tracking, and follow-up.

Qualifications

Experience administering committees, including coordinating meetings, preparing materials, maintaining records, documenting proceedings, and supporting formal decision-making processesAbility to draft formal correspondence, committee decisions, and other regulatory documentsAbility to coordinate complex administrative processes involving regulatory compliance, statutory obligations, and enforcement-related mattersExperience administering compliance processes, including tracking non-compliance, maintaining accurate records, issuing correspondence, and coordinating follow-up actions in accordance with established policies and proceduresAbility to support committees in reviewing and implementing procedural changes, including updating procedures and related documentationAbility to exercise sound judgment, maintain confidentiality and consistently follow established protocols in sensitive or high-stakes mattersExperience in a legal, regulatory professional discipline, or statutory committee environment is considered an assetPost-secondary education in paralegal studies, law clerk studies, or related field is strongly preferredProfessional investigator training or experience supporting investigative or enforcement processes is considered an assetStrong written and verbal communication skills,



including the ability to prepare clear, accurate, and professional regulatory documentationExcellent attention to detail, organizational and time-management skills, and the ability to manage competing priorities, meet deadlines, and maintain reliable recordsStrong skills in Microsoft Office applications, including ExcelCompensation$80,000-$95,000/year commensurate with experienceExcellent benefits including health, dental, vision, life, massage, chiropractic, physiotherapy, etc.
Excellent RRSP matching programHybrid work optionsWork in a modern eco-friendly buildingProfessional and friendly work cultureFive-minute walk to TTC and free on-site parkingFlex and Summer hours.

Location & Hours

OAA Headquarters (Leslie & 401 Area)111 Moatfield Drive, Toronto, ON, M3B 3L6

Office hours: 8:30am – 4:30pm, Monday to Friday

The OAA is an equal prospect employer, committed to diversity, equity, and inclusion by fostering a welcoming professional culture that reflects the diverse public that we serve. The OAA is likewise committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available on request for candidates taking part in all aspects of the selection process; please make them known during the application process, and we will be happy to work with you to meet your needs.

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