Objective Of Position:

Iconic Electric and Controls is currently searching for a full-time Project Administrator to join our team. This position located in Coronation, Alberta/surrounding area, reporting to the VP of Operations.

The Project Administrator will support our project managers and field crews by keeping projects organized, accurate and on track, from field data and job costing through to invoicing and project documentation. This is a new role at Iconic, and the successful candidate will have the opportunity to help shape it.

Responsibilities & Duties:

- Collect and review daily field data, including timesheets, field tickets and equipment hours, and enter it into costing and billing systems by deadline.
- Prepare invoices, daily cost reports and monthly project costing and WIP (work-in-progress) reports.
- Process purchase orders, vendor and subcontractor invoices, and third-party charges.
- Maintain project documentation such as drawings, permits, and change orders, and keep files organized and current.
- Track crew and equipment using spreadsheets and project tools.
- Support project managers with schedules, reports, client correspondence, and project setup and closeout.
- Act as a key point of contact between field crews, project managers, the VP of Operations and the Calgary and Edmonton offices.

Qualifications:

- 2+ years of administrative experience, ideally in a project or operations setting
- Working knowledge of Microsoft Office (Word, Excel and Outlook)




- - strong Excel skills an asset

- Strong attention to detail and accuracy with numbers and data
- Excellent organization and time management skills, with the ability to manage multiple projects and deadlines
- Clear, professional written and verbal communication skills
- Self-motivated and comfortable working independently from a home office
- Reliable high-speed internet and a quiet, dedicated workspace
- Ability to handle confidential information with discretion
- Administrative experience with an electrical or electrical and instrumentation (E&I;) company an asset, but not required
- Experience in construction or oil and gas an asset
- Certificate or diploma in office administration, business, accounting or a related field an asset
- Basic knowledge of payroll, accounts payable or accounts receivable an asset
- Experience with job costing, field ticketing or document control an asset
- Familiarity with Bluebeam, Adobe Acrobat or construction/project management software an asset

Compensation And Benefits:

Iconic Electric and Controls offers a comprehensive and competitive salary, a full perks plan and a matching RRSP program.

- Competitive salary, based on skills and experience
- Work Schedule: Full-time, remote and home-based
- Company-provided laptop
- Partial cell phone plan reimbursement
- RRSP matching after probationary period
- Industry Leading Benefits

📌 Project Administrator (Coronation)
🏢 Iconic Electric and Controls
📍 Coronation