Accounting & Administrative Coordinator

Overview

Are you an experienced accounting professional who is highly organized, detail-oriented and comfortable handling day-to-day accounting across multiple companies? Do you have strong QuickBooks experience and a solid understanding of General Ledger accounts, HST, reconciliations and financial record keeping?

We are seeking an experienced Accounting & Administrative Coordinator to support the Director of Finance with the day-to-day accounting requirements of multiple privately held companies.

Working closely with and under the direction of the Director of Finance, this role will be responsible for maintaining accurate accounting records, processing day-to-day transactions, completing reconciliations, preparing HST filings and supporting month-end and year-end accounting processes.

The ideal candidate will be comfortable independently managing established accounting processes and deadlines while working collaboratively with the Director of Finance on more complex accounting matters, reporting and financial requirements.

In addition to accounting responsibilities, the position will provide administrative support to the President and Director of Finance related to business correspondence, documentation, organization and follow-up across the various companies.

Key Responsibilities

Accounting & Financial Record Keeping

Maintain day-to-day accounting records for multiple companies, ensuring transactions are accurately and promptly recorded in QuickBooks. Process accounts payable, accounts receivable and other routine accounting transactions, with support and direction from the Director of Finance as required.

General Ledger & Reconciliations

Maintain and reconcile General Ledger accounts, bank accounts and credit cards. Prepare routine journal entries, review account activity and identify discrepancies or unusual items for investigation and review with the Director of Finance.

HST & Compliance





Prepare HST returns and supporting reconciliations for review and filing in accordance with established deadlines. Maintain complete and organized supporting documentation and accounting records.

Month-End & Year-End Accounting

Support the Director of Finance with month-end and year-end accounting processes, including account reconciliations, journal entries, supporting schedules and preparation of information required by external accountants.

Accounts Payable & Accounts Receivable

Handle day-to-day accounts payable and accounts receivable activities across the companies, including processing invoices and payments, monitoring outstanding balances, maintaining vendor and customer records and completing routine follow-up.

Financial Reporting & Organization

Prepare routine accounting reports, schedules and financial information for review by the Director of Finance. Maintain well-organized accounting files and supporting documentation and proactively track recurring accounting deadlines and outstanding items.

Business & Administrative Support

Provide administrative support to the President and Director of Finance as required, including preparing business correspondence and documentation, maintaining records and assisting with organization and follow-up across multiple companies.

Qualifications

- Minimum 3 years of relevant accounting or bookkeeping experience with hands-on responsibility for day-to-day accounting functions.
- Strong understanding of General Ledger accounting, accounts payable, accounts receivable, journal entries and account reconciliations.




- Strong working knowledge of QuickBooks is required.
- Experience preparing HST returns and supporting reconciliations.
- Experience working with multiple companies or legal entities is an asset.
- Strong numerical aptitude and excellent attention to detail, including the ability to identify discrepancies and recognize items requiring further review.
- Excellent organizational and time-management skills with the ability to manage recurring accounting responsibilities, competing priorities and deadlines across multiple companies.
- Strong written and verbal communication skills and the ability to communicate professionally with vendors, customers and internal team members.
- Proficiency in Microsoft Excel, Word and Outlook, along with strong overall computer skills and the ability to learn new accounting and business systems.
- High degree of professionalism, judgment and discretion when handling confidential financial and business information.

Position Details

This is a full-time, in-office position. The successful candidate will be comfortable taking ownership of established day-to-day accounting processes across multiple companieswhile working closely with the Director of Finance, who will provide direction, oversight and support for the overall finance function.

Apply in Confidence:

If you are an experienced accounting professional with robust QuickBooks knowledge who is organized, accurate, and comfortable managing multiple priorities, we invite you to apply. Please send your resume to [email protected].

Job Type: Full-time

Pay: $65,000.00-$75,000.00 per year

Benefits:

- Dental care
- Extended health care
- Paid time off

Application question(s):

- Are you able to reliably communicate to Vaughan, Ontario?

Education:

- Secondary School (preferred)

Experience:

- Accounting: 3 years (preferred)

Language:

- English (preferred)

Work Location: In person

📌 Accounting/Administrative Coordinator (Vaughan)
🏢 Niceforo Holdings
📍 Vaughan