Position Summary:

The Accounts Payable Clerk is responsible for processing vendor invoices, maintaining accurate accounts payable records, coordinating payments, and providing general accounting support. This role requires robust attention to detail, organization, confidentiality, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Key Responsibilities:

1. Accounts Payable

- Receive, review, code, and enter vendor invoices into the accounting system.
- Match invoices to purchase orders, receiving documents, and approvals.
- Verify invoice accuracy, pricing, quantities, payment terms, and applicable taxes.
- Investigate and resolve invoice discrepancies with vendors, purchasing, receiving, and other departments.
- Prepare vendor payments according to established payment schedules and company procedures.
- Reconcile vendor statements and investigate outstanding or disputed balances.
- Maintain accurate vendor records and ensure invoices are properly approved before payment.
- Respond to vendor inquiries regarding invoices, payment status, and account discrepancies.
- Monitor accounts payable aging and assist with cash flow planning.
- Ensure invoices and supporting documentation are properly filed and maintained.

2. General Accounting Support

- Assist with bank, credit card, and general ledger reconciliations.
- Help maintain accurate accounting records and supporting documentation.
- Assist with expense tracking, employee expense reimbursements, and company credit card reconciliations.
- Support month-end and year-end closing activities.
- Assist with preparing financial reports, spreadsheets, and accounting summaries.




- Review transactions for accuracy and bring discrepancies to the attention of the Accounting Manager.
- Assist with maintaining accurate records for multiple facilities or company entities, as required.
- Provide backup support for other accounting functions during absences or periods of increased workload.

3. Administrative and Office Support

- Maintain organized electronic and paper accounting files.
- Communicate professionally with vendors, employees, and internal departments.
- Assist with audit requests by gathering invoices, payment records, and supporting documents.
- Follow company policies, internal controls, and established accounting procedures.
- Maintain the confidentiality of financial and company information.
- Perform other accounting and administrative duties as assigned.

Qualifications and Requirements:

- Post-secondary education in Accounting, Bookkeeping, Business Administration, or a related field is preferred.
- Previous experience in accounts payable, bookkeeping, or general accounting is required or strongly preferred.
- Working knowledge of basic accounting principles and accounts payable procedures.
- Experience with accounting software and Microsoft Excel.
- Strong data entry, organizational, and recordkeeping skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to prioritize tasks, meet deadlines, and manage competing demands.
- Ability to work independently while contributing to a team environment.
- Ability to handle confidential financial information professionally.

Pay: $23.00-$26.00 per hour

Expected hours: 40.0 per week

Benefits:

- Dental care
- Employee assistance program
- Life insurance
- Vision care

Work Location: In person

📌 Accounts Payable Clerk – Accounting Support (Kingsville)
🏢 Precision Laser & MFG
📍 Kingsville