Location: Westshore Area / Victoria, BC
Job Type: Part-Time (October) Shifts to Full-Time (November & December)
Hours: Daytime hours (No evenings required)

About Us:
We are a long-time established, fast-paced, and successful gift company. Our peak season is incredibly busy, and we are looking for a reliable, sharp professional to keep our backend clerical tasks and daily shop operations running like clockwork. We are closed for the holidays through Jan. 12th. For the right candidate, this seasonal role includes an prospect to transition into a permanent, part-time position after the holidays.

The Role:

This is a fast-paced seasonal position that sits at the center of our holiday operations. This role balances administrative support, shipping coordination, and day-to-day operations. You must be deeply comfortable working in a fast-paced environment where you will constantly multitask. If you love variety, thrive under pressure, and take pride in keeping data and physical logistics perfectly organized, you will fit right in.

Key Responsibilities:

- Order Management: Inputting, tracking, and processing incoming online customer orders into our internal system.
- Logistics & Shipping: Generating accurate shipping labels, coordinating with courier networks, and organizing local delivery dispatches.
- Inventory Control: Checking in arriving inventory, auditing stock counts, and prep for shop 'builds' (gift assembly).
- Website Maintenance: Updating product descriptions, managing stock availability online, and correcting basic text errors.
- General Organization: Assisting with overall shop needs and keeping the office workflow efficient.

What We Are Looking For:

Because of the shortness of the holiday season, there is a minimal runway for training. We need a self-motivated individual who possesses strong computer literacy and picks up new systems instantly.





Required Skills & Experience:

- Tech-Savvy: Advanced proficiency with computers, spreadsheets (Excel/Google Sheets), and e-commerce platforms or shipping software.
- Quick Learner: Able to quickly master our specific order management and dispatch workflows.
- Attention to Detail and Highly Organized: Meticulous data entry skills—accuracy with addresses, catch typos, and shipping labels is critical. You naturally spot inconsistencies
- Communication: Fluent in English with excellent written communication skills for updating product descriptions and contacting delivery drivers.
- Pace & Stamina: Able to manage a high volume of digital orders daily while staying organized under tight holiday deadlines..
- Responsible & Dependable: You show up on time, manage your workflow independently, and take complete ownership of your tasks.

Why Join Us?

- Great daytime hours—keep your evenings completely free.
- An exciting and energetic workspace.
- Be part of a festive team working towards spreading holiday joy throughout the community.
- The possible opportunity for continued employment following the holiday season.

How to Apply:

If you have the technical skills and the organizational drive to help us power our holiday e-commerce operations, please email your resume along with a cover letter sharing a bit about yourself, if you have any other commitments during Nov/Dec. and why this position is of interest to you. Please do not use AI at this time. Thank you.

We thank all applicants for their interest, but only those selected for an interview will be contacted. Applications without a cover letter will not be considered.

Pay: $22.00-$26.00 per hour

Benefits:

- Casual dress
- On-site parking

Application question(s):

- Are you available full time during the weeks prior to Dec. 25th?
- Do you reside in the Greater Victoria or Westshore area?

Language:

- English (required)

Work Location: In person

📌 Seasonal Office & Shop Operations Assistant (With Post-Holiday Part-Time Potential) (Colwood)
🏢 GiGi's Gift Co.
📍 Colwood