IT Support & Administrative Coordinator

About Standard Auto Wreckers

Standard Auto Wreckers is a licensed automotive recycling company with over 45 years of experience. We specialize in used automotive parts, end-of-life vehicle recycling and environmentally responsible vehicle disposal. We serve customers throughout the Greater Toronto Area and across Ontario.

We are looking for an organized, dependable and detail-oriented IT Support & Administrative Coordinator to support our daily business operations. This position involves a variety of administrative, purchasing, vendor coordination, website and technology-related responsibilities. The successful candidate will help ensure that important tasks, accounts, systems and vendor relationships are managed accurately and efficiently.

Key Responsibilities

Purchasing & Supplies

- Research suppliers and compare pricing, availability and product options.
- Purchase office supplies, health and safety equipment, personal protective equipment (PPE), yard supplies, tools and other operational materials.
- Maintain purchasing accounts and coordinate orders with approved suppliers.
- Prepare employee business cards and coordinate printing orders.

Vendor & IT Coordination

- Act as the main point of contact between the company and external service providers.
- Coordinate IT, computer, network, internet, telephone and security-camera issues with the appropriate technical support providers.
- Follow up on outstanding service requests and equipment needs.
- Maintain professional relationships with vendors and service providers.

Website & Digital Administration

- Complete routine website updates and maintain online information.
- Assist with updating vehicle inventory and pricing information on the company website.
- Export, review and organize inventory reports before updating shared files that feed the website.
- Maintain accurate employee information on the company website.




- Coordinate website issues and updates with external website support providers.
- Help maintain company digital files, templates and other important business records.

Telecommunications & Fleet Administration

- Administer company cell phone accounts, including assigning phones to employees and coordinating new phone orders.
- Maintain user information and access for telecommunications and fleet-management systems.
- Assist with employee additions, departures and account updates.
- Coordinate account access, permissions and technical issues with service providers.

Company Accounts & Compliance

- Review monthly statements and investigate unusual or unexpected charges.
- Coordinate transponders and vehicle licence plate additions for company vehicles.
- Monitor hazardous-waste manifest invoices and complete payment processes as authorized.
- Track important payment deadlines and follow up on outstanding account matters.
- Maintain accurate records of account activity and administrative processes.

Signage & Graphic Coordination

- Prepare and update company signage, business cards, truck wraps and other marketing materials.
- Coordinate with external suppliers for printing, production and installation.
- Prepare print-ready artwork and maintain company logos, templates and design files.
- Ensure requested work is completed accurately, and invoices are directed for approval.

Accounts Payable & Invoice Coordination

- Review incoming invoices and direct them to the appropriate accounting department or location.
- Identify the correct department, location or account for each expense.




- Flag invoices requiring management approval before payment.
- Follow up on missing information, outstanding approvals and invoice discrepancies.

General Administrative Support

- Maintain organized records, files, vendor information and account documentation.
- Follow established company procedures and protect confidential business information.
- Document routine processes to ensure consistent handling of responsibilities.
- Assist management with additional administrative and operational tasks as required.

Qualifications & Skills

- Previous experience in administration, office coordination, purchasing, operations or a similar role.
- Strong organizational skills and attention to detail.
- Positive computer skills, including Microsoft Office, spreadsheets, email and online systems.
- Ability to learn new software, websites and account-management systems.
- Strong communication and customer service skills when dealing with vendors, employees and management.
- Ability to manage multiple tasks, prioritize deadlines and follow through on outstanding items.
- Good problem-solving skills and the ability to work independently.
- Ability to handle confidential information responsibly.
- Experience with website administration, graphic design, inventory systems, telecommunications or accounts payable would be an asset.

What We Are Looking For

The ideal candidate is a reliable, resourceful and hands-on individual who enjoys variety in their work. They are comfortable coordinating with different departments and external service providers, learning new systems and keeping important details organized.

This role requires someone who takes initiative, follows tasks through to completion and understands the importance of accuracy, communication and accountability.

Pay: $25.00-$30.00 per hour

Expected hours: 40.0 – 44.0 per week

Benefits:

- In office parking
- Store discount

Work Location: In person

📌 IT Support & Administrative Coordinator (Scarborough)
🏢 STANDARD AUTO WRECKERS
📍 Scarborough