About Hybrid Power Solutions

Hybrid Power Solutions (HPS) is a Mississauga-based Canadian clean-technology company that designs and builds advanced lithium battery systems and hybrid power generators for industrial, commercial, mining and defence customers.

About the role

We are looking for a proactive, resourceful Executive / Personal Assistant to support our CEO and our General Manager. You will help keep schedules, communications, administrative work and day-to-day priorities moving so leadership can focus on growing the business and running operations.

This is a 4-month contract with the possibility of extension based on business needs and performance.

What you'll do

- Manage calendars, coordinate meetings and resolve scheduling conflicts
- Help organize and prioritize emails, requests, deadlines and follow-ups
- Maintain a clear action list for the CEO and General Manager, track commitments and follow up until tasks are closed
- Prepare meeting agendas, capture decisions and action items, and coordinate next steps
- Arrange business travel, accommodations and itineraries, including international trips
- Draft and format correspondence, presentations, reports and other business documents
- Coordinate follow-ups with employees, customers, suppliers and external advisers
- Assist with document collection, contract administration, expense and receipt tracking, and grant-related paperwork
- Support HR administration, including interview scheduling, onboarding coordination and time-off tracking
- Research options, compare suppliers or services, and present concise recommendations
- Handle occasional personal scheduling, bookings, errands and other logistics for the CEO
- Keep shared files and records organized and improve simple administrative processes
- Handle sensitive business and personal information with discretion





What we're looking for

- 2+ years of experience as an executive assistant, personal assistant, administrator or in a similar coordination role
- Strong initiative: you notice what needs doing and act without constant prompting
- Excellent organization and the ability to juggle competing priorities
- Sound judgment and practical problem-solving
- Reliable follow-through: you clarify the task, track progress, flag obstacles early and close the loop
- Clear, professional written and verbal communication in English; French is an asset
- Comfortable with email, calendars, spreadsheets and shared workspaces (Google Workspace, Microsoft Office); openness to using AI tools responsibly
- Professionalism, discretion and comfort working directly with senior leadership
- Valid driver's licence and access to a vehicle is an asset

Experience in a manufacturing, technology or entrepreneurial environment is an asset. Technical engineering knowledge is not required.

What success looks like

Leadership has a clear view of upcoming commitments. Meetings and travel are well organized. Important requests don't get lost. Administrative tasks move forward without repeated reminders, and problems are raised early with practical solutions.

Details

- Contract: 4 months, with possibility of extension
- Schedule: Full-time, Monday to Friday, 37.5 hours per week
- Location: In person at 5309 Maingate Dr, Mississauga, ON
- Pay: $25.00 to $30.00 per hour, based on experience

How to apply

Please submit your résumé along with a short note describing a time you anticipated a need, solved a problem on your own, or made sure an important task got done without repeated follow-up. Please include your availability to start.

Pay: $25.00-$30.00 per hour

Expected hours: 37.5 per week

Advantages:

- Casual dress
- On-site parking

Work Location: In person

📌 Executive / Personal Assistant (4-Month Contract) (Mississauga)
🏢 Hybrid Power Solutions
📍 Mississauga