Reporting to the Director, Maintenance, the Administrative Technician carries out all administrative and financial tasks for the Maintenance Department. You will be responsible for monitoring invoices, tracking budgets, and providing logistical support to project leaders for onboarding, site access control, and the coordination of external consultants on site. More specifically,

- Track the receipt of supplier and subcontractor invoices, validate them, and code them for approval.

- Assist project leaders in tracking their costs and updating the Maintenance Department’s budgets.

- Handle access requests and security procedures for external consultants on site.

- Act as the point of contact for consultants, monitor contracts, and follow up as necessary to ensure that deliverables are provided.

- Enter data into the department’s administrative systems and time-tracking software (Kronos).

- Prepare weekly and monthly expense and budget reports for senior management.

- Order office supplies and personal protective equipment (PPE) for the team.

- File and archive administrative documents and contracts on the internal network.

- Perform any other related tasks as requested by your supervisor.

- Monitor expired training or training requiring renewal for unionized workers and executives.

- Keep vacation records for executive staff up to date.qués et les cadres.





- Tenir à jour le fichier de suivi des vacances du personnel cadre.

Qualifications

- ADiploma in Administration or any combination of education and experience deemed equivalent.
- Two (2) to three (3) years of experience in a similar role.

- Proficiency in the Microsoft Office suite (Excel: advanced level, Word: intermediate level).

- Positive working knowledge of IT tools.

- Data-entry skills and interest in clerical and repetitive tasks.

- Organizational skills, discretion, and punctuality.

- Ability to work as part of a team and cooperate in achieving objectives.

- Bilingualism (French and English) is considered an asset.

Founded in 1825, Davie is Canada’s largest shipyard. We build and repair specialized, essential vessels for government and commercial clients.

Working at Davie means embracing vast possibilities every day and taking part in an adventure where every project leads to something monumental. It’s about tackling big challenges with creativity, determination, and passion.

There’s a real sense of pride in being part of the Davie team. It’s not just about delivering major projects—it’s about innovation and pushing boundaries to accomplish something truly remarkable.

At Davie, we forge the monumental!

📌 Technicien(ne) en administration (Quebec City)
🏢 Chantier Davie Canada
📍 Quebec City